ADMIN

P N HEAVY MACHINERY LOGISTICS SDB BHD; Telipok; On-site; MYR 28,000 - 42,000; Full time

Job summary

P N HEAVY MACHINERY LOGISTICS SDB BHD is seeking an organised administrator to support the management team in daily tasks and record-keeping. You will manage employee and customer documents, assist with port pass processes, and coordinate with internal staff and external partners.

The role requires attention to detail, strong communication, and the ability to work independently in a busy logistics environment in Sabah, Malaysia.

Qualifications

• Prior administrative experience in a similar role.
• Strong organisational and time management skills.
• Excellent communication and interpersonal abilities.
• Proficiency with Microsoft Word, Excel, and PDF.

Responsibilities

• Provide administrative support to the management.
• Handle daily administrative and documentation tasks.
• Maintain office records and databases.
• Maintain employee records and related documents.
• Assist with Port Pass applications and renewals.
• Monitor vehicle expiry dates, permits, road tax, insurance, and PUSPAKOM inspections.
• Maintain filing of customer documentation.
• Liaise with employees, customers, suppliers and others.
• Assist with forwarding-related tasks as required.
• Perform other duties as assigned by management.

Skills

Organisational skills

Time management

Communication

Interpersonal abilities

Microsoft Office

Detail-oriented

Independent worker

Tools

Microsoft Office Suite

Job description

Providing comprehensive administrative support to the management team.

Key responsibilities

Handle daily administrative and documentation tasks.

Maintaining and updating office records and databases.

Maintain and update employee records and related documents.

Assist with Port Pass application, renewal and submission.

Monitor company vehicle expiry dates, including vehicle permits, road tax, insurance and PUSPAKOM inspection.

Maintain proper filing and records of customer documentation.

Liaise with employees, customers, suppliers and relevant parties.

Assist with forwarding-related administrative and documentation tasks when required.

Perform other administrative duties assigned by management.

Requirements

Previous experience as an administrative or in a similar role

Strong organisational and time management skills

Excellent communication and interpersonal abilities

Proficiency in using office software such as Microsoft Office (Word, Excel, PDF)

Detail-oriented, responsible and able to work independently.

Candidates with a valid KEK Cert is an advantage

Experience in freight forwarding, shipping or forwarding-related documentation is an added advantage.

Willing to learn and perform additional duties when required.