Administrative (Fleet and Logistic)

Private Advertiser; West Coast Division; On-site; MYR 25,000 - 35,000; Full time

Job summary

Private Advertiser is seeking administrative support to manage records for vehicles, lorries and heavy machinery, ensuring accurate documentation and compliance.

You will work with drivers and workshops, monitor maintenance schedules, coordinate servicing, and prepare fuel and cost reports, with emphasis on meticulous record-keeping.

Qualifications

• Minimum SPM/Certificate/Diploma in Administration, Business Administration, Logistics or related field.
• 1-2 years of administration or fleet experience preferred.
• Strong Excel and Word knowledge.
• Excellent record-keeping and documentation skills.
• Able to coordinate with drivers, workshops and departments.

Responsibilities

• Maintain updated records for all company vehicles, lorries, machinery and equipment.
• Track vehicle registration, insurance, road tax, inspection and permits.
• Record vehicle ownership and assigned drivers.
• Monitor servicing and maintenance schedules for fleet assets.
• Arrange servicing, repairs and inspections with workshops.
• Maintain repair costs, spare parts and maintenance histories.
• Record fuel consumption and mileage; check fuel claims.
• Prepare periodic fuel consumption reports for management.
• Ensure fleet documents are valid and renewed before expiry.

Skills

Excel

Documentation

Record keeping

Communication

Education

SPM / Certificate / Diploma in Administration, Business Administration, Logistics or related field

Tools

Microsoft Office

Job description

To provide administrative support for the company's vehicles and heavy machinery, including vehicle records, maintenance, insurance, road tax, fuel, and related documentation.

Key responsibilities

Maintain updated records for all company vehicles, lorries, machinery and equipment.

Maintain records of vehicle registration, insurance, road tax, inspection and permits.

Keep proper records of vehicle ownership and assigned users/drivers.

Monitor vehicle and machinery servicing and maintenance schedules.

Arrange servicing, repairs and inspections with workshops or service providers.

Maintain records of repair costs, spare parts and maintenance history.

Maintain fuel consumption and mileage records.

Check fuel claims, fuel cards and supporting documents.

Prepare periodic fuel consumption reports for management review.

Ensure fleet documents are valid and renewed before expiry.

About you

Minimum SPM / Certificate / Diploma in Administration, Business Administration, Logistics or a related field.

1-2 years of administrative or fleet-related experience is preferred.

Good knowledge of Microsoft Excel and Word.

Good record-keeping and documentation skills.

Able to communicate and coordinate with drivers, workshops and different departments.

Able to work independently and follow up on pending matters.

Experience in construction company fleet/heavy machinery administration will be an advantage.