Administrative Assistant/Executive

Mestari Adjusters Sdn Bhd; Malacca City; On-site; MYR 28,000 - 50,000; Full time

Job summary

Mestari Adjusters Sdn Bhd in Malaysia is seeking a responsible Admin Assistant/Executive to support daily office operations. You will handle daily administrative and clerical duties, coordinate activities, maintain records, and assist multiple departments to ensure smooth business operations.

The ideal candidate has a Diploma or higher qualification, fresh graduates welcome with training provided, and strong MS Office skills (Word, Excel, PowerPoint, Outlook).

Qualifications

• Diploma or higher qualification required.
• Fresh graduates are encouraged to apply; training provided.
• Proficient in Microsoft Office applications.
• Good English, written and verbal.
• Able to work independently with minimal supervision.
• Strong organizational and time-management skills.

Responsibilities

• Handle daily administrative and clerical duties.
• Manage and organize office documents, correspondence, records, and filing systems to ensure efficient office operations.
• Manage emails, phone calls, courier arrangements, and appointment scheduling.
• Perform data entry and maintain accurate records and databases.
• Prepare and process reports, letters, invoices, and other administrative documents as required.
• Assist in general office administration, including document tracking, follow-up with clients and external parties, and maintaining confidentiality of company information.
• Work overtime when required to support operational needs.
• Undertake any other duties and responsibilities as assigned by the supervisor or management.

Skills

Strong organizational skills

Time management

Attention to detail

Independent work

English proficiency

Education

Diploma or Bachelor's degree

Tools

Word

Excel

PowerPoint

Outlook

Job description

We are looking for a responsible, organized, and proactive Admin Assistant / Admin Executive to support our daily office operations. The successful candidate will provide administrative support, coordinate office activities, maintain records, and assist various departments to ensure smooth business operations.

Key Responsibilities:

Handle daily administrative and clerical duties.

Manage and organize office documents, correspondence, records, and filing systems to ensure efficient office operations.

Manage emails, phone calls, courier arrangements, and appointment scheduling.

Perform data entry and maintain accurate records and databases.

Prepare and process reports, letters, invoices, and other administrative documents as required.

Assist in general office administration, including document tracking, follow-up with clients and external parties, and maintaining confidentiality of company information.

Work overtime when required to support operational needs.

Undertake any other duties and responsibilities as assigned by the supervisor or management.

Requirements:

Minimum Diploma, Advanced/Higher/Graduate Diploma, Bachelor's Degree, or equivalent qualification.

Fresh graduates are encouraged to apply. Training will be provided.

Proficient in Microsoft Office applications (Word, Excel, PowerPoint, and Outlook).

Good typing skills with strong attention to detail and accuracy.

Good command of English, both written and verbal.

Able to work independently with minimum supervision.

Strong organizational and time management skills.

Responsible, disciplined, punctual, and willing to learn.

Able to multitask and work effectively under pressure.

Candidates who can commence work immediately will have an added advantage.

Additional Information:

Salary Package:

Basic Salary

EPF & SOCSO contributions

Overtime (OT) claims (if applicable)

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• Which of the following Microsoft Office products are you experienced with?

With over 280 people and an annual turnover in excess of RM20 million, we are one of the largest loss adjusting companies serving the Malaysian insurance industry.

Over the years, we have expanded our operations to provide our clients a wider office network, to serve them better.

Our people and our network are the strengths upon which we build our national business reputation. Our team of adjusters include chartered loss adjusters, chartered insurance practitioners, civil and structural engineers, mechanical and electrical engineers, lawyers, financial adjusters, mariners who are all available nationwide to investigate and resolve claims irrespective of magnitude and complexity. We are a firm believer of having the right person with the required skills for the job. To serve the industry, we have over the years established various specialist units, including those handling Motor Own Damage & Theft Investigation, Engineering & Construction, Liability & Recovery, Special Investigation, Takaful, Marine and Major & Complex Losses.

Our extensive office network, the largest in Malaysia, provides us the edge, and with the people, enables us to handle in excess of 50,000 claims annually.

Our clients - insurers, brokers and corporations - expect better, faster, more cost effective services as required by their customers. We are listening to their needs and are ever improving to meet their requirements. They have made promises to their clients especially upon a loss and we are part of the channel to facilitate the delivery of these promises

With over 280 people and an annual turnover in excess of RM20 million, we are one of the largest loss adjusting companies serving the Malaysian insurance industry.

Over the years, we have expanded our operations to provide our clients a wider office network, to serve them better.

Our people and our network are the strengths upon which we build our national business reputation. Our team of adjusters include chartered loss adjusters, chartered insurance practitioners, civil and structural engineers, mechanical and electrical engineers, lawyers, financial adjusters, mariners who are all available nationwide to investigate and resolve claims irrespective of magnitude and complexity. We are a firm believer of having the right person with the required skills for the job. To serve the industry, we have over the years established various specialist units, including those handling Motor Own Damage & Theft Investigation, Engineering & Construction, Liability & Recovery, Special Investigation, Takaful, Marine and Major & Complex Losses.

Our extensive office network, the largest in Malaysia, provides us the edge, and with the people, enables us to handle in excess of 50,000 claims annually.

Our clients - insurers, brokers and corporations - expect better, faster, more cost effective services as required by their customers. We are listening to their needs and are ever improving to meet their requirements. They have made promises to their clients especially upon a loss and we are part of the channel to facilitate the delivery of these promises