Administrative Assistant

ACT Technology Solutions Sdn Bhd; Klang City, Port Klang; On-site; MYR 20,000 - 30,000; Full time

Benefits offered by this job

Outpatient clinic coverage

Corporate medical card insurance

Leave 14 days

Travel allowances (RM600/mo)

Job summary

ACT Technology Solutions Sdn Bhd is seeking an Administrative Assistant to provide general admin support, including document management, record keeping and data entry into internal systems. You will assist with claims processing, asset tracking and coordinating with vendors on various administrative tasks.

Fresh graduates are encouraged to apply. Proficiency in Microsoft Word and Excel is expected, with attention to detail and confidentiality.

Qualifications

• Data entry experience preferred.
• Good command of Microsoft Word and Excel.
• Strong attention to detail when reviewing figures and documents.
• Able to communicate with employees, vendors and external parties.
• Organised and able to maintain records and confidentiality.

Responsibilities

• Perform accurate data entry into accounting and internal systems.
• Review and process employee claims, receipts, and records.
• Communicate claim deadlines and follow up on documents.
• Administer employee insurance, medical benefits and welfare arrangements.
• Maintain records of company assets and office supplies.
• Coordinate documentation, vendors and administrative requirements.
• Assist with company registrations and documentation matters.

Skills

Data entry

MS Word

MS Excel

Attention to detail

Communication

Job description

The Administrative Assistant is responsible for providing general administrative support, including document management, record keeping and data entry into the company’s accounting or internal systems. The role will also assist with other administrative duties assigned by the supervisor from time to time.

Key Responsibilities:

Perform accurate data entry into the company’s accounting and internal systems based on the information and supporting documents provided.

Review and process employees’ claims, including checking receipts and maintaining the required hardcopy and electronic records.

Communicate claim-submission deadlines and follow up on incomplete supporting documents.

Assist in administering employee insurance, medical benefits and other welfare arrangements.

Maintain records of company assets, including laptops, access cards and other company property.

Coordinate office storage, documentation, vendors and general administrative requirements.

Assist with company registration and documentation matters when assigned.

Provide occasional administrative support to the Business Development team.

Assist in coordinating company activities, including company trips, annual dinners, team-building programmes and company apparel.

Liaise with hotels, trainers, transport providers and other vendors regarding quotations, deposits, logistics and costs.

Monitor event timelines, participant arrangements and supporting documents.

Follow up on administrative matters and management decisions assigned by the supervisor.

Perform other related administrative duties as required.

Requirements:

Fresh graduates are encouraged to apply; administrative experience is an advantage.

Basic proficiency in Microsoft Word and Excel.

Comfortable using computer systems and performing data-entry work.

Good attention to detail, particularly when reviewing figures, receipts and supporting documents.

Organised and able to maintain proper physical and electronic records.

Able to communicate and coordinate with employees, vendors and external parties.

Able to follow up on outstanding matters and complete tasks within the required timeline.

Responsible, reliable and able to maintain confidentiality.

Able to communicate in Bahasa Malaysia and English. Added advantage if able to converse in Mandarin.

No accounting knowledge is required; system and process training will be provided.

Travelling Claim to cover Mileage (Maximum RM600 per Month)

Touch & Go (Claims as Per Reload Transaction)

Parking Fee (Claims as Per Usage) - Customer Sites or Office

Outpatient Clinic Coverage (Maximum RM600 per Annum)

Corporate Medical Card Insurance for Inpatient Treatment

Leave = 14 Days

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How would you rate your Bahasa Malaysia language skills?
• Do you have data entry experience?
• How would you rate your English language skills?
• How would you rate your Mandarin language skills?