Administrative Assistant

DEXIN HARDWARE SDN. BHD.; Kuala Lumpur; On-site; MYR 28,000 - 42,000; Full time

Benefits offered by this job

Competitive salary

Training provided

Stable working environment

Job summary

Dexin Hardware Sdn Bhd is seeking a responsible Administrative Assistant to support our daily office operations, including handling documents, supplier invoices, customer accounts and general record keeping across multiple branches.

The ideal candidate has a minimum SPM or Diploma, basic knowledge of Microsoft Excel and Word, strong communication skills, and a meticulous, organised approach; fresh graduates are welcome to apply.

Qualifications

• Minimum SPM or Diploma.
• Basic knowledge of Microsoft Excel and Word.
• Responsible, organised and detail oriented.
• Good communication skills and willing to learn.
• Fresh graduates are welcome to apply.

Responsibilities

• Check and verify supplier invoices and documents.
• Prepare invoices for approval and payment processing.
• Follow up with suppliers on invoice and documentation issues.
• Prepare supplier and customer credit applications.
• Generate ageing reports and monitor outstanding payments.
• Prepare and send monthly Statements of Account (SOA).
• Follow up with customers on invoices and payment matters.
• Maintain records of cheques, petrol, toll and related expenses.

Skills

Attention to detail

Organisational skills

Communication skills

Willingness to learn

Education

SPM or Diploma

Tools

Microsoft Excel

Microsoft Word

Job description

We are looking for a responsible and organised Administrative Assistant to support our daily administrative and office operations. The role involves handling documents, supplier invoices, customer accounts, payment follow-ups and general record keeping.

Key Responsibilities

Check and verify supplier invoices and documents.

Prepare invoices for approval and payment processing.

Follow up with suppliers on invoice and documentation issues.

Prepare supplier and customer credit applications.

Generate ageing reports and monitor outstanding payments.

Prepare and send monthly Statements of Account (SOA).

Follow up with customers on invoices and payment matters.

Maintain records of cheques, petrol, toll and related expenses.

Requirements

Minimum SPM, Diploma or equivalent.

Basic knowledge of Microsoft Excel and Word.

Responsible, organised and detail oriented.

Good communication skills and willing to learn.

Fresh graduates are welcome to apply.

What We Offer

Competitive salary and benefits.

Training and guidance provided.

Stable and supportive working environment.

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• How many years' experience do you have in an Administration Role?
• Which of the following types of qualifications do you have?

Dexin Hardware Sdn Bhd is a leading retail in the hardware, sanitary and building materials industry. The company provides a wide range of products catering to both commercial clients and end users. With strategically located branches, Dexin Hardware provides easy access to quality products at competitive prices. The company is known for its reliable inventory, strong customer service, and commitment to meeting the needs of its diverse clientele, making it a trusted name in the retail hardware industry.

Dexin Hardware Sdn Bhd is a leading retail in the hardware, sanitary and building materials industry. The company provides a wide range of products catering to both commercial clients and end users. With strategically located branches, Dexin Hardware provides easy access to quality products at competitive prices. The company is known for its reliable inventory, strong customer service, and commitment to meeting the needs of its diverse clientele, making it a trusted name in the retail hardware industry.

What can I earn as an Administration Officer