Administrative

Private Advertiser; Johor Bahru; On-site; MYR 33,000 - 61,000; Full time

Job summary

I.Sure Pte Ltd in Taman Molek, Johor Bahru is seeking an Admin Executive to support day-to-day CSD related administrative matters. This full-time role requires handling documentation, records, and processes with accuracy and efficiency.

The ideal candidate will be organized, detail-oriented, and proactive, capable of managing multiple tasks and following up on CSD matters in a timely manner. Proficiency in MS Office and strong English communication are essential.

Qualifications

• Proven admin or office support experience.
• Strong written and verbal communication in English.

Responsibilities

• Manage schedules and calendars for management and staff.
• Handle correspondence via emails, calls, and mail.
• Prepare and maintain documentation, reports, and filing.
• Coordinate meetings and events, including materials.
• Process invoices and expense reports.
• Maintain office supplies and equipment inventory.
• Support HR with recruitment admin and onboarding.
• Provide general admin support to departments as needed.
• Ensure compliance with company policies.

Skills

Time management

Communication skills

Detail oriented

Team player

Education

Diploma or certificate in business administration

Tools

Microsoft Office

Job description

About the roleWe are seeking an Admin Executive to join the team at I.Sure Pte Ltd in Taman Molek, Johor Bahru, with a specific focus on handling CSD-related administrative work. This is a full-time position responsible for supporting and coordinating day-to-day CSD matters, ensuring all related documentation, records, and administrative processes are handled accurately and efficiently. The ideal candidate should be organised, detail-oriented, and proactive, with the ability to manage multiple tasks and follow up on CSD-related matters in a timely and professional manner.

Key responsibilities

• Managing office schedules, appointments, and calendars for management and key staff members
• Handling incoming and outgoing correspondence, including emails, phone calls, and physical mail
• Preparing and maintaining accurate documentation, reports, and filing systems
• Coordinating office meetings and events, including venue arrangements and preparation of materials
• Processing invoices, expense reports, and other financial documentation
• Maintaining inventory of office supplies and equipment, and ordering as required
• Supporting human resources with recruitment administration, onboarding, and employee records management
• Providing general administrative support to various departments as needed
• Ensuring compliance with company policies and procedures

What we're looking for

• Proven experience in an administrative or office support role, preferably within a similar organisational setting
• Excellent organisational and time management skills with the ability to prioritise multiple tasks effectively
• Strong written and verbal communication skills in English; proficiency in other languages is advantageous
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and email management systems
• Meticulous attention to detail and accuracy in all documentation and record-keeping
• Ability to work independently whilst being a collaborative team player
• Professional demeanour and strong interpersonal skills
• Reliable, punctual, and committed to maintaining confidentiality
• A diploma or certificate in business administration or a related field is preferred

What we offer

At I.Sure Pte Ltd, we value our employees and strive to provide a supportive and professional workplace. We offer competitive remuneration, opportunities for career development, and a collaborative working environment. Join our team and grow with us in a comfortable office setting at Taman Molek, Johor Bahru.