Admin Executive

My Management Services; Likas; On-site; MYR 33,000 - 47,000; Full time

Job summary

My Management Services in Likas, Sabah, is seeking an Admin Executive for a full-time, on-site role. You will support day-to-day operations, manage schedules, records, and communications, and assist management across departments.

The role emphasizes accuracy, discretion, and proactive problem-solving in a fast-paced office. Strong MS Office skills and teamwork are essential for success.

Qualifications

• Experience in an administrative or secretarial role.
• Proficiency in MS Office.
• Excellent organizational and time-management skills.
• Strong written and verbal communication.
• Ability to work independently.
• Discretion and confidentiality.

Responsibilities

• Managing administrative tasks including scheduling, correspondence, and record-keeping.
• Coordinating meetings, conferences, and events, including preparing agendas and taking minutes.
• Maintaining and organising filing systems, both physical and digital, ensuring information is easily accessible and properly archived.
• Processing documentation, including invoices, expense reports, and other administrative paperwork.
• Providing support to management and various departments with data entry, research, and general administrative assistance.
• Managing office supplies inventory and liaising with vendors for procurement.
• Answering telephones, managing switchboard operations, and directing enquiries to appropriate departments.
• Assisting with the preparation of presentations, reports, and other business documents.
• Contributing to the maintenance of organisational policies and procedures.
• Performing other administrative duties as required to support business operations

Skills

MS Office

Organization

Communication

Attention to detail

Time management

Independent / Team player

Education

Diploma in Administration

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

About the role

My Management Services is seeking an Admin Executive to join our team on a full-time basis in Likas, Sabah. This is a pivotal administrative role that provides essential support to our operations, ensuring smooth day-to-day functioning across the organisation. As an Admin Executive, you will be at the heart of our administrative operations, managing key processes, coordinating with various departments, and providing comprehensive support to management and staff. Your role will be instrumental in maintaining organisational efficiency and contributing to the overall success of My Management Services.

What you'll be doing

Managing administrative tasks including scheduling, correspondence, and record-keeping to ensure smooth office operations

Coordinating meetings, conferences, and events, including preparing agendas and taking minutes

Maintaining and organising filing systems, both physical and digital, ensuring information is easily accessible and properly archived

Processing documentation, including invoices, expense reports, and other administrative paperwork

Providing support to management and various departments with data entry, research, and general administrative assistance

Managing office supplies inventory and liaising with vendors for procurement

Answering telephones, managing switchboard operations, and directing enquiries to appropriate departments

Assisting with the preparation of presentations, reports, and other business documents

Contributing to the maintenance of organisational policies and procedures

Performing other administrative duties as required to support business operations

What we're looking for

Proven experience in an administrative or secretarial role, preferably within a management services or similar professional services environment

Proficiency in Microsoft Office applications, particularly Word, Excel, and PowerPoint, along with strong computer literacy

Excellent organisational and time-management skills with the ability to prioritise multiple tasks effectively

Strong communication skills, both written and verbal, with the ability to interact professionally with colleagues and external stakeholders

Attention to detail and accuracy in all administrative work, including document preparation and record-keeping

Ability to work independently and as part of a team in a fast-paced office environment

Professional telephone manner and customer service orientation

Discretion and confidentiality when handling sensitive organisational information

A proactive approach to problem-solving and continuous improvement

Flexibility and willingness to adapt to changing priorities and requirements

Relevant qualifications in administration, business studies, or a related field would be advantageous

What we offer

My Management Services is committed to fostering a supportive and professional working environment where our employees can thrive. We offer competitive remuneration commensurate with experience and qualifications. As a full-time member of our team, you will benefit from a structured career development environment where your contributions are valued and recognised. We encourage a collaborative workplace culture and are committed to maintaining a healthy work-life balance for all employees. We welcome enquiries regarding any adjustments or support you may require during the recruitment process.

About us

My Management Services is a dedicated management services provider committed to delivering professional administrative and business support solutions. We pride ourselves on maintaining high standards of professionalism, efficiency, and client satisfaction. Our team is passionate about providing quality services and creating a workplace where staff are supported to deliver their best work. We value integrity, teamwork, and continuous improvement in all that we do.