ADMINISTRATION ASSISTANTS

SAIFORCE SECURITY SERVICES SDN. BHD; Kuala Lumpur; On-site; MYR 28,000 - 50,000; Full time

Job summary

SAIFORCE SECURITY SERVICES SDN BHD in Malaysia is seeking an Administration Officer to manage daily clerical tasks, maintain records, and support multiple departments.

You will perform data entry in Excel, prepare documents, handle calls and emails, monitor supplies, and ensure confidentiality while meeting deadlines in a dynamic security services environment.

Qualifications

• Perform daily administrative and clerical duties.
• Prepare, organize, scan, photocopy, print, and file company documents.
• Maintain proper records and filing systems for administrative documents.
• Prepare and maintain accurate records of customers, prospects, quotations, invoice and follow-ups.
• Handle data entry and update company databases and Excel records.
• Coordinate with HR, Finance, Operations, and other departments on administrative matters.
• Handle incoming and outgoing calls, emails, WhatsApp messages, and correspondence.
• Monitor office supplies and inform Management.
• Maintain confidentiality of company, employee, client, and operational information.
• Ensure all assigned administrative tasks are completed accurately and within the required timeline.

Responsibilities

• Manage daily clerical tasks and filing.
• Maintain organized records and filing systems for easy retrieval.
• Perform data entry and update databases and Excel records.
• Prepare letters, memos, forms, and reports as required.
• Coordinate administrative support with HR, Finance, and Ops teams.
• Handle calls and emails and ensure timely correspondence.

Job description

Perform daily administrative and clerical duties.

Prepare, organize, scan, photocopy, print, and file company documents.

maintain company documents, records, and files.

Maintain proper records and filing systems for administrative documents. Ensure documents are properly filed and maintained for easy reference.

Perform data entry and update records in Excel or company systems.

Prepare letters, memos, forms, reports, and other documents as required.

Prepare and maintain accurate records of customers, prospects, quotations, invoice and follow-ups.

Handle data entry and update company databases and Excel records.

Coordinate with HR, Finance, Operations, and other departments on administrative matters.

Handle incoming and outgoing calls, emails, WhatsApp messages, and correspondence.

Monitor office supplies and inform Management.

Maintain confidentiality of company, employee, client, and operational information.

Ensure all assigned administrative tasks are completed accurately and within the required timeline.

The employee may be required to perform other reasonable duties and responsibilities assigned by Management from time to time in accordance with the needs of the Company.

Unlock job insights

Hirer responsiveness Salary match Number of applicants

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• Do you have experience using Filing Systems?

Corrective & Security Services Not specified

SAIFORCE SECURITY SERVICES SDN BHD is a pioneer in Security Services in Malaysia. For years we have been providing excellent and effective services to our clients whether is a big or small corporation.

Our management team has been providing security services for more than 50 years . Our Board of Directors consists of a former Deputy Minister, High ranking ex service personnel and management executive

SAIFORCE SECURITY SERVICES SDN BHD is a pioneer in Security Services in Malaysia. For years we have been providing excellent and effective services to our clients whether is a big or small corporation.

Our management team has been providing security services for more than 50 years . Our Board of Directors consists of a former Deputy Minister, High ranking ex service personnel and management executive

What can I earn as an Administration Officer