Administration Assistant (Fresh Grad Encourage to Apply)

B2BE GSS Sdn Bhd; Petaling Jaya; On-site; MYR 27,000 - 45,000; Full time

Job summary

B2BE GSS Sdn Bhd is seeking an Administration Assistant to support global operations from its Petaling Jaya office. The role requires handling office management, documentation, travel arrangements and policy documentation within a growing local/global framework.

The ideal candidate holds a Diploma in Business Studies or Administration, is fluent in English, Mandarin and Malay, and can multitask in a fast-paced environment.

Qualifications

• Diploma in Business Studies, Administration or related field.
• Proficiency in English, Mandarin and Malay for global stakeholders.
• Fresh graduates welcome; 2–4 years of relevant admin experience preferred.

Responsibilities

• Perform general administrative tasks including data entry, filing and quotations.
• Prepare SOPs and administrative policies; document control.
• Coordinate global administrative processes and travel arrangements.
• Maintain company documents and reports; manage office leases and events.
• Support company secretary tasks and global office renovations/ relocations.
• Handle phone calls, mail, meetings and budgeted expenses; progress updates.

Skills

Multitasking

Communication

Office software

Travel coordination

SOP development

Education

Diploma in Business Studies / Administration

Tools

Microsoft Word

PowerPoint

Excel

Outlook

Job description

Administration Assistant (Fresh Grad Encourage to Apply)

The Administration Assistant is responsible for managing and optimizing administrative processes to support the company's global operations. This role involves coordinating office management tasks, handling company documentation, overseeing travel arrangements, and assisting with statutory submissions. This role will also play a key role in office lease management, policy documentation, and supporting process centralization initiatives. The ideal candidate should be highly organized, detail-oriented, and capable of multitasking in a fast-paced environment.

Duties and Responsibilities

Perform general administrative tasks, including data entry, record updates, filing, and preparing quotations.

Compile and document Standard Operating Procedures (SOPs) and administrative policies.

Support the centralization and implementation of global administrative processes.

Prepare, maintain, and file company documents and reports.

Manage administrative processes in alignment with the B2BE global framework.

Assist the immediate superior in coordinating global company secretary tasks.

Support the management of global office leases.

Assist with global office renovations and relocations.

Identify and resolve administrative issues to ensure smooth office operations.

Assist in the formation of new entities and global restructuring exercises.

Coordinate travel arrangements, including airline and hotel reservations, ensuring employee welfare for overseas/outstation staff.

Provide operational and documentation support.

Manage phone calls, route inquiries, and take messages.

Handle incoming and outgoing mail.

Organize team meetings and company events as needed.

Monitor and manage expenses within budget constraints.

Coordinate daily administrative operations with internal staff and external agencies.

Work independently while providing regular progress updates on assigned tasks and projects.

Complete administrative tasks with accuracy and efficiency.

Undertake additional projects or assignments as required by management.

Requirements

Candidate must possess at least a Diploma in Business Studies, Administration, or a related field.

Proficiency in English, Mandarin and Malay, i.e., Seeking multilingual speaker to engage global stakeholders

At least 2-4 years of relevant administrative experience. (Fresh graduates are encourage to apply)

Proficiency in Microsoft Office (Word, PowerPoint, Excel, Outlook)

Strong communication and collaboration abilities

Strong organizational and multitasking skills

Possess a valid driving license.

B2BE’s solutions span several business functions targeting finance, procurement and transactional environments all providing process improvement and cost savings and tools that are all internet based.

B2BE’s solutions span several business functions targeting finance, procurement and transactional environments all providing process improvement and cost savings and tools that are all internet based.