Administration Specialist （Fresh Grads welcomed!）

Titanicom Tech Limited; Kuala Lumpur; On-site; MYR 60,000 - 90,000; Full time

Job summary

Titanicom Tech Limited is seeking an Administrative professional to support global operations from our Kuala Lumpur offices. You will manage fixed assets, office supplies, travel logistics, training coordination, and expense processing, coordinating with multiple regions and languages.

The role requires strong Mandarin, English and Malay skills, solid MS Office proficiency, and the ability to draft precise documents.

Qualifications

• Bachelor’s degree or above, preferably in a management-related field.
• Strong command of Mandarin, English, and Malay (spoken and written).
• Familiarity with general administrative workflows.
• Writing skills to draft accurate and professional documents.
• Proficient in using Office software (Word, Excel, PowerPoint).

Responsibilities

• Manage registration and tracking of fixed assets for global subsidiaries.
• Handle purchase of office supplies and daily consumables in Johor Bahru and Kulai area.
• Approve employee travel requests and arrange transportation and accommodation.
• Develop partnerships with travel agencies and negotiate hotel rates.
• Research and facilitate visa applications as needed.
• Research and assist with company registration processes in various regions.
• Manage records and usage of business licenses and electronic seals for global subsidiaries.
• Regularly inspect and maintain office equipment and facilities.
• Coordinate and fulfill global office and warehouse needs.
• Oversee and renew lease agreements.
• Basic operation and daily management of the company's B&B.
• Assist in coordinating internal training programs and related logistics.
• Maintain training records, attendance, and documentation.
• Provide translation and interpretation support during training sessions and meetings (Mandarin, English, Malay).
• Translate training materials and other documents as required.
• Verify and approve employee overtime records.
• Calculate and submit administrative expenses for all global subsidiaries.

Skills

Administrative workflows

Writing skills

Mandarin

English

Malay

MS Office

Education

Bachelor’s degree or above (management-related)

Tools

MS Office (Word, Excel, PowerPoint)

Job description

• Manage the registration and tracking of fixed assets for all global subsidiaries.
• Handle the purchase of office supplies and daily consumables in Johor Bahru and Kulai area.

2. Travel Management

• Approve employee travel requests and arrange transportation and accommodation.
• Develop partnerships with travel agencies and negotiate hotel corporate rates.
• Research and facilitate visa applications as needed.

3. Business Operations Support

• Research and assist with company registration processes in various regions.
• Manage the records and usage of business licenses and electronic seals for global subsidiaries.

4. Office Management

• Regularly inspect and maintain office equipment and facilities.
• Coordinate and fulfill global office and warehouse needs.
• Oversee and renew lease agreements.
• Basic operation and daily management of the company's B&B.

5. Training Coordination

• Assist in coordinating internal training programs and related logistics.
• Maintain training records, attendance, and training documentation.
• Provide translation and interpretation support (Mandarin, English, and Malay) during training sessions and meetings.
• Translate training materials and other business documents as required.
• Verify and approve employee overtime records.

7. Expense Management

• Calculate and submit administrative expenses for all global subsidiaries.

1. Administrative Experience

• Familiarity with general administrative workflows.
• Writing skills to draft accurate and professional documents.

2. Educational Background

• Bachelor’s degree or above, preferably in a management‑related field.
• Strong command of Mandarin, English, and Malay (spoken and written).We are seeking candidates proficient in Mandarin to effectively communicate with Mandarin‑speaking clients.

4. Proficient in using Office software (e.g., Word, Excel, PowerPoint).