Admin assistant

Blue ocean holiday sdn bhd; Kuala Lumpur; On-site; MYR 33,000 - 47,000; Full time

Benefits offered by this job

Training and guidance

Career development opportunities

Public transport access

Job summary

Blue Ocean Holiday Sdn Bhd in Kuala Lumpur invites applications for an Admin Assistant to support daily office operations. Fresh graduates are welcome; training will be provided and no prior experience is required. You will handle filing, data entry, correspondence, and travel-related admin tasks in a small team.

Candidates must speak Mandarin, with good English and basic Malay for everyday communication. Proficiency in MS Office is essential and attention to detail is valued.

Qualifications

• Mandarin-speaking ability is compulsory.
• Good command of English for written communication.
• Basic conversational Malay for daily workplace communication.
• Proficiency in Microsoft Office applications.
• Able to work both independently and in a team.

Responsibilities

• Handle daily administrative duties, including filing, data entry, and record-keeping.
• Provide administrative and clerical support to management and other departments.
• Manage incoming calls, emails, correspondence, and general enquiries.
• Prepare and maintain company documents, reports, and records.
• Assist with invoice processing, payment documentation, and expense claims.
• Arrange meetings, appointments, and interview schedules as required.
• Support recruitment administration and onboarding arrangements.
• Monitor office supplies and coordinate purchases.
• Assist with travel-related administrative tasks and overall operations.
• Perform other ad hoc duties as assigned by management.

Skills

Mandarin speaking

English proficiency

Malay basic

Microsoft Office

Organisational skills

Time management

Multitasking

Attention to detail

Education

Diploma in Business Administration (advantage)

Tools

Microsoft Word

Microsoft Excel

Job description

Company: Blue Ocean Holiday Sdn Bhd
Location: North Block, The AmpWalk, Kuala Lumpur, Malaysia
Employment Type: Full-Time

About the Role

Blue Ocean Holiday Sdn Bhd is looking for a responsible, organised, and detail-oriented Admin Assistant to support our daily office operations.

We welcome fresh graduates who are eager to learn and develop their careers in the travel and tourism industry. No prior working experience is required, as training and guidance will be provided.

The ideal candidate should have a positive attitude, good communication skills, and the ability to handle administrative tasks efficiently.

Candidates must be able to communicate in Mandarin (Chinese) to liaise with Mandarin-speaking clients, suppliers, and business associates. Basic conversational Malay and a good command of English are also required for daily administrative tasks and workplace communication.

Key Responsibilities

Handle daily administrative duties, including filing, data entry, document preparation, and record-keeping.

Provide administrative and clerical support to management and other departments.

Handle incoming calls, emails, correspondence, and general enquiries.

Prepare, organise, and maintain company documents, reports, and records.

Assist with invoice processing, payment documentation, and expense claims.

Coordinate meetings, appointments, and interview schedules when required.

Assist with recruitment administration, including candidate communication and onboarding arrangements.

Monitor office supplies and arrange purchases when necessary.

Assist with travel-related administrative tasks and general operational support.

Perform other ad hoc administrative duties assigned by management.

Requirements

Minimum SPM qualification; a Diploma or relevant qualification in Business Administration or a related field is an advantage.

Mandarin-speaking ability is compulsory. Candidates must be able to communicate effectively in Mandarin (Chinese).

Good command of English for written communication and daily administrative tasks.

Basic conversational Malay is required for everyday workplace communication.

Proficiency in Microsoft Office, particularly Microsoft Word and Excel.

Good organisational, time-management, and multitasking skills.

Strong attention to detail and accuracy in handling documents and data.

Responsible, proactive, willing to learn, and able to work independently as well as in a team.

Able to handle confidential information professionally.

Fresh graduates are encouraged to apply. No prior working experience is required.

About Us

Blue Ocean Holiday Sdn Bhd is a travel and tourism company committed to providing quality travel services and memorable experiences for our clients.

We value professionalism, teamwork, and customer satisfaction. We strive to create a supportive working environment where employees can develop their skills, gain valuable experience, and grow together with the company.

What We Offer

Competitive salary based on qualifications and experience.

EPF, SOCSO, and EIS contributions in accordance with applicable Malaysian regulations.

Training and guidance for new employees.

Supportive and collaborative working environment.

Opportunities for career development and skills improvement.

Valuable exposure to the travel and tourism industry.

Convenient workplace location at The AmpWalk, with access to public transportation for an easier daily commute.