Admin Executive - Mandarin Speaker (Open for Fresh Graduate)

HEBE BEAUTY; Petaling Jaya; On-site; MYR 33,480 - 55,800; Full time

Job summary

HEBE BEAUTY in Petaling Jaya, Malaysia is seeking an Office Administrator to manage daily operations and support employee engagements. You will oversee office facilities, handle procurement, and coordinate travel arrangements. The ideal candidate should have strong organizational abilities and be proficient in Mandarin and English.

This role involves ensuring the efficiency of office operations and supporting HR initiatives. The position requires excellent communication skills and experience in a similar environment.

Qualifications

• Strong organizational skills with attention to detail.
• Excellent communication skills in Mandarin and English.
• Experience in office administration and support.

Responsibilities

• Manage daily office administration operations for a smooth environment.
• Oversee office facilities maintenance and services.
• Coordinate business travel arrangements for employees.
• Support employee welfare activities and engagement initiatives.

Job description

Office Administration & Operations

• Manage daily office administration operations, ensuring a smooth and efficient workplace environment.
• Oversee office facilities, including office maintenance, utilities, phone lines, courier services, security, cleaning services, and general office upkeep.
• Manage office assets and equipment, including tracking, maintenance, allocation, and disposal when required.
• Coordinate office renovation, relocation, and improvement projects.

Procurement & Vendor Management

• Handle procurement of office supplies, IT equipment, and other operational needs.
• Liaise with vendors and service providers to ensure timely delivery and quality service.
• Manage vendor relationships and support contract/service arrangements.

Travel & Employee Support

• Coordinate business travel arrangements, including flights, accommodation, and related logistics.
• Manage HQ & Beauty Advisor (BA) uniform issuance and inventory tracking.
• Coordinate name card requests and issuance.
• Support employee onboarding and offboarding processes, including preparation and management of company assets, tools, and equipment.
• Assist with employee accommodation management and related arrangements.

Employee Engagement & HR Operations Support

• Support employee welfare activities, company events, and engagement initiatives.
• Work closely with HRBPs to support HR operations and employee-related initiatives.
• Drive continuous improvement of administrative processes and workflows.
• Prepare reports and documentation related to office operations when required.
• Perform any other tasks or projects assigned by superior or the Company.

[Apply now at https://my.hiredly.com/jobs/jobs-malaysia-hebe-beauty-job-admin-executive-mandarin-speaker-0] ]]>