Administration Assistant cum Receptionist

TMF Administrative Services Malaysia Sdn. Bhd.; Kuala Lumpur; On-site; MYR 33,000 - 58,000; Full time

Job summary

TMF Administrative Services Malaysia Sdn. Bhd. seeks an Administration Assistant cum Receptionist to support a busy office. You will handle the front desk, greet guests, and provide executive support including calendar management and travel arrangements. Candidates should have 3–5 years in corporate support and strong MS Office skills.

The role emphasizes confidentiality, multitasking, and professional communication within a multinational environment.

Qualifications

• Degree or Diploma in Business Administration, Office Management or related field.
• 3–5 years of experience in office administration, executive assistance, or reception management.
• Experience supporting senior leaders in multinational or professional services.
• Proficiency in MS Office and business applications.

Responsibilities

• Handle the reception counter and greet guests.
• Provide administrative and coordination support to senior management.
• Manage executives' calendars and meeting schedules.
• Coordinate travel arrangements (domestic and international) including bookings.
• Assist with travel expense claims and supporting documentation.
• Prepare consignment notes and track courier disbursements.
• Answer calls, take messages, and forward as needed.
• Receive mails and documents and maintain records.
• Assign meeting rooms for various purposes.

Skills

MS Office suite

Organizational skills

Communication

Stakeholder management

Multitasking

Confidentiality

Education

Degree or Diploma in Business Administration

Tools

Microsoft Office

Job description

Administration Assistant cum Receptionist

This role will be performing a wide range of administrative, Executive, and general support duties to ensure and maintain the effectiveness of the office operation.

Key responsibilities

Handle the reception counter effectively

Greet and direct guests to the appropriate individuals

Provide administrative and coordination support to senior management and leadership teams

Manage executives' calendars, appointments, and meeting schedules to ensure effective time management and prioritization

Coordinate domestic and international travel arrangements, including flight bookings, accommodation, transportation, and travel itineraries

Assist with travel expense claims, reimbursements, and supporting documentation in accordance with company policies

Prepare consignment notes, maintain daily records of courier disbursements in the system, and submit courier disbursement reports to Finance

Answer calls professionally, take messages, and forward calls appropriately

Receive mails and documents and maintain proper records

Assign meeting rooms appropriately for different purposes and usage

About you

Degree or Diploma in Business Administration, Office Management, or a related discipline

Minimum 3 to 5 years of experience in office administration, executive assistance, reception management, or a similar corporate support role

Proven experience supporting senior leaders and coordinating administrative activities within a multinational or professional services environment

Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams) and other business applications

Excellent organizational, communication, stakeholder management, and multitasking skills with the ability to maintain confidentiality and professionalism at all times

Proactive, detail-oriented, and capable of working independently with minimal supervision

Professional Services More than 10,000 employees

With over 13,000 colleagues in more than 125 offices across 87 jurisdictions, all working to the same high standards of service and security, we provide our clients with local expertise where it is needed most. Our locations cover 92% of world GDP and 95% of FDI inflow.

We are a key part of our clients’ governance, providing the accounting, tax, payroll, fund administration and legal entity management services essential to their success. We make sure rules are followed, reputations protected and operational compliance maintained.

With over 13,000 colleagues in more than 125 offices across 87 jurisdictions, all working to the same high standards of service and security, we provide our clients with local expertise where it is needed most. Our locations cover 92% of world GDP and 95% of FDI inflow.

We are a key part of our clients’ governance, providing the accounting, tax, payroll, fund administration and legal entity management services essential to their success. We make sure rules are followed, reputations protected and operational compliance maintained.