Admin Assistant (Hybrid Based)

INTAN SETIA ENTERPRISE; Klang City; Hybrid; MYR 39,000 - 61,000; Full time

Benefits offered by this job

Cell phone reimbursement

Work from home (1-2 days weekly)

Medical claim and maternity leave

Yearly performance bonus

Opportunity for promotion

Job summary

INTAN SETIA ENTERPRISE in Malaysia is seeking a meticulous administrative assistant to support multiple departments, manage calendars, handle correspondence, and organize documents to ensure smooth daily operations.

The role requires a Bachelor’s degree, 2 years’ admin experience, strong MS Office skills, and fluency in English and Malay; Mandarin-speaking candidates are preferred for serving Mandarin-speaking customers. Hybrid work with some WFH days offered.

Qualifications

• Bachelor's degree in business administration, management, or a related field preferred.
• 2 years of relevant administrative work experience.
• Proficient in Microsoft Office Suite with strong Excel skills (Pivot Tables/Charts).
• Excellent written and verbal communication abilities; Mandarin-speaking advantageous.

Responsibilities

• Provide administrative support to ensure efficient operation of the company.
• Manage calendars, schedule meetings, handle correspondence, filing, and document organization.
• Act as main point of contact for calls and emails, relaying messages promptly.
• Coordinate projects and events, prepare materials, and ensure deadlines are met.
• Maintain data, generate reports, and ensure compliance with policies.

Skills

Communication

Organization

Multitasking

Attention to detail

Education

Bachelor's degree in business administration, management, or related field

Tools

Microsoft Excel

Job description

Our company is a dynamic and rapidly growing Tobacco company. We pride ourselves on fostering a collaborative and inclusive work environment where each team member can thrive and contribute to our collective success. As we continue to expand, we are seeking a meticulous and responsible administrative assistant to join our team and supporting the overall functioning of an organization by providing administrative support to various departments and ensuring that day-to-day operations run smoothly.

Why you should join us today?

Cell phone reimbursement

Work from home (report to work 1-2 days in a week)

Medical claim and maternity leave

Yearly performance bonus provided

Opportunity for promotion

Job Description:

Providing administrative support to ensure efficient operation of the entire company. This may include managing calendars, scheduling meetings, handling correspondence, filing, and organizing documents.

Serving as a point of contact. This involves managing phone calls, emails, and other forms of communication, as well as relaying messages accurately and promptly.

Assisting in the coordination and execution of various projects, initiatives, and events. This may involve planning meetings, preparing materials, and collaborating with team members to ensure project deadlines are met.

Managing data and information, including maintaining databases, generating reports, and organizing information in a systematic manner.

Addressing administrative issues and resolving problems that arise in the course of daily operations. This may involve troubleshooting technical problems, resolving conflicts, or finding solutions to improve efficiency.

Ensuring compliance with company policies, procedures, and regulations. This involves staying updated on relevant policies and guidelines and ensuring that employees are aware of and adhere to them.

Requirements:

Bachelor's degree in business administration, management, or a related field is preferred

2 years relevant working experience in administrative roles

Strong administrative skills including proficiency in office software (such as Microsoft Office Suite), excellent organizational abilities, attention to detail, and the ability to multitask effectively

Skilled in creating reports using Pivot Table / Charts (Specifically In Microsoft Excel)

Excellent written and verbal communication skills

Preferred Languages : English, Malay & a MUST for Mandarin-speaking candidates who will be serving Mandarin-speaking customers

Ability to prioritize tasks, manage time efficiently, and meet deadlines

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• Which of the following languages are you fluent in?
• Which of the following Microsoft Office products are you experienced with?
• Are you willing to relocate for this role?
• How many years' experience do you have in an Administration Role?

What can I earn as an Administration Officer