Admin officer

WOOD SOONG SDN BHD; Kulai; On-site; MYR 28,000 - 42,000; Full time

Job summary

WOOD SOONG SDN BHD in Senai, Johor is seeking a dedicated Admin Officer to join our team. This full‑time role supports smooth office operations across departments, handling correspondence, filing, scheduling, and document preparation for management and staff.

The ideal candidate will be proficient in Microsoft Office, detail‑oriented, professional in demeanour, and capable of working independently while collaborating with others.

Qualifications

• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Attention to detail and accuracy in all tasks.
• Professional demeanour with effective communication.
• Ability to work independently and as part of a team.
• Willingness to learn new systems and procedures.

Responsibilities

• Manage office correspondence and mail distribution.
• Maintain and organise filing systems (physical & digital).
• Schedule and coordinate meetings and events for management and staff.
• Prepare and format documents, reports, presentations and other materials.
• Handle data entry, record-keeping and database management.
• Provide administrative support to multiple departments and senior staff.
• Manage office supplies inventory and procurement.
• Assist with HR administrative activities including reception duties.

Skills

MS Office

Attention to detail

Professional demeanour

Independent worker

Team player

Problem solving

Organisational skills

Adaptability

Tools

Microsoft Office Suite

Job description

About the role

WOOD SOONG SDN BHD is seeking a dedicated and organised Admin Officer to join our team in Senai, Johor. This is a full‑time position that plays a crucial role in ensuring the smooth and efficient operation of our administrative functions. As an Admin Officer, you will be the backbone of our office operations, providing essential support to various departments and helping to maintain the organisational effectiveness of our company. This role offers an excellent opportunity to develop your administrative expertise whilst contributing meaningfully to the success of our organisation.

Key responsibilities

Managing office correspondence, including receiving, sorting, and distributing mail and parcels

Maintaining and organising filing systems, both physical and digital, to ensure easy retrieval of important documents

Scheduling and coordinating meetings, appointments and events for management and staff

Preparing and formatting documents, reports, presentations and other materials as required

Handling general office administration tasks including data entry, record‑keeping and database management

Providing administrative support to multiple departments and senior staff members

Managing office supplies inventory and placing orders to maintain adequate stock levels

Assisting with the organisation and coordination of company events and meetings

Performing reception duties including greeting visitors and answering telephone enquiries

Supporting the coordination of human resources administration activities

What we're looking for

Proficiency in Microsoft Office applications including Word, Excel and PowerPoint

Attention to detail and commitment to maintaining accuracy in all administrative work

Professional demeanour and ability to interact effectively with colleagues at all levels

Demonstrated ability to work independently whilst being a collaborative team player

A proactive approach to problem‑solving and a willingness to learn new systems and procedures

Basic knowledge of office management practices and procedures

Flexibility and adaptability to changing business needs

About us

WOOD SOONG SDN BHD is an established company operating in Senai, Johor, committed to delivering quality service and operational excellence. We pride ourselves on maintaining a professional and organised workplace where teamwork and efficiency are paramount. Our company values integrity, reliability and continuous improvement, fostering an environment where employees can develop their skills and contribute meaningfully to our collective success. We are dedicated to supporting our team members in their professional growth whilst achieving our organisational objectives.