Admin Management (Property)

Private Advertiser; Tawau; On-site; MYR 33,000 - 61,000; Full time

Job summary

Chuan Ann Realty Sdn Bhd in Tawau, Sabah is seeking an experienced Admin Management (Property) professional to support our residential leasing and property management operations. This full-time role focuses on delivering efficient administrative services that keep properties compliant, well-documented and tenants well-assisted.

You will coordinate tenancy documentation, process payments, liaise with owners and contractors, and ensure accuracy of records.

Qualifications

• Proven experience in property management administration or related role.
• Strong organisational and time management skills to multitask.
• Excellent written and verbal communication in English and Malay.
• Proficiency with Microsoft Office and property management software.
• Knowledge of tenancy laws and Malaysia regulations.

Responsibilities

• Manage administrative tasks related to property leasing and tenancy agreements.
• Maintain property documentation, records, and files.
• Process rental payments, invoices, and financial docs.
• Liaise with owners, tenants, and contractors to address inquiries and resolve issues.
• Prepare notices, correspondence, and reports for stakeholders.
• Schedule maintenance and coordinate inspections.
• Assist in preparing lease agreements and rental contracts.
• Monitor compliance with tenancy laws and regulations.
• Coordinate move-ins and move-outs for residential properties.
• Maintain filing systems and use property management software.
• Provide administrative support to senior property management staff.

Skills

Property management

Organisational skills

Communication skills

Microsoft Office

Regulations knowledge

Record keeping

Team collaboration

Independent work

Accounting basics

Tools

Property management software

Microsoft Office

Job description

About the role

Chuan Ann Realty Sdn Bhd is seeking an experienced Admin Management (Property) professional to join our growing team in Tawau, Sabah. This is a full-time position that plays a vital role in ensuring the smooth operation of our residential leasing and property management services. You will be responsible for overseeing administrative functions that directly support our property operations and contribute to exceptional service delivery for our clients and tenants. This role offers the opportunity to be at the heart of our business operations, managing critical administrative processes that keep our properties running efficiently.

Key responsibilities

• Manage and coordinate administrative tasks related to property leasing and tenancy agreements
• Maintain accurate and up-to-date property documentation, records and files
• Process rental payments, invoices and financial documentation
• Liaise with property owners, tenants and contractors to address enquiries and resolve issues
• Prepare and distribute notices, correspondence and reports to relevant stakeholders
• Schedule maintenance appointments and coordinate property inspections
• Assist in the preparation of lease agreements and rental contracts
• Monitor compliance with property regulations and tenancy laws
• Support the coordination of move-ins and move-outs for residential properties
• Maintain organised filing systems and utilise property management software effectively
• Provide administrative support to senior property management staff

What we're looking for

• Proven experience in property management administration or a related administrative role within the real estate industry
• Strong organisational and time management skills with the ability to manage multiple tasks simultaneously
• Excellent written and verbal communication skills in English and Malay
• Proficiency with Microsoft Office applications and property management software
• Sound knowledge of residential leasing practices, tenancy laws and property regulations in Malaysia
• Attention to detail and accuracy in document preparation and record-keeping
• Professional demeanour and strong customer service orientation
• Ability to work independently and collaboratively within a team environment
• Familiarity with financial documentation and basic accounting principles
• Problem-solving skills and the ability to handle tenant and landlord enquiries diplomatically

What we offer

At Chuan Ann Realty Sdn Bhd, we are committed to providing a supportive and professional work environment. We believe in investing in our employees and offering a competitive remuneration package appropriate to experience and qualifications. We provide opportunities for career development and professional growth within a dynamic and growing property management company. Our team values collaboration, integrity and dedication to customer excellence. We foster a workplace culture that encourages learning and rewards hard work, ensuring that our employees feel valued and motivated in their roles.

About us

Chuan Ann Realty Sdn Bhd is a dedicated property management and residential leasing company based in Tawau, Sabah. With a strong commitment to professional service delivery and customer satisfaction, we manage a diverse portfolio of residential properties, providing comprehensive leasing and property management solutions to property owners and tenants. Our mission is to build lasting relationships with our clients by delivering reliable, transparent and efficient property management services. We pride ourselves on our local knowledge, professional expertise and personalised approach to meeting the unique needs of our clients in the Sabah property market.