ADMIN EXECUTIVE (Property Management)

ORIENTAL PROPERTY MANAGEMENT SDN. BHD.; Kuala Lumpur; On-site; MYR 33,000 - 67,000; Full time

Benefits offered by this job

Birthday leave

Examination leave

Family care leave

Emergency time-off flexibility

Job summary

Oriental Property Management Sdn. Bhd. is seeking an experienced Site Office Administrator in Kuala Lumpur to support efficient property operations. You will handle billing, invoicing, and collections, maintain residents and owners records, and assist in procurement and general office administration.

The role requires meticulous record-keeping, strong organisational skills, and the ability to coordinate with the Property Manager to generate periodic administrative and financial reports.

Qualifications

• Experience with property management or site office administration is preferred.
• Ability to prepare accurate billing documents and maintain records.
• Proficient in basic accounting tasks including invoicing, receipts, and banking records.

Responsibilities

• Prepare and issue site office billing and invoices to residents/owners accurately and within the required timeline.
• Monitor billing and collection status, follow up on outstanding payments, and maintain the collection tracker.
• Issue daily receipts and maintain complete records of payments received and collection transactions.

Skills

Billing & invoicing

Accounts receivable

Procurement

Records management

Customer service

Tools

Excel

Job description

This role supports the efficient operation of a property site office, managing billing, collections, financial administration, resident and property records, procurement, and general office administration.

Key responsibilities

Prepare and issue site office billing and invoices to residents/owners accurately and within the required timeline

Monitor billing and collection status, follow up on outstanding payments, and maintain the relevant collection tracker

Issue daily official receipts and maintain complete records of payments received and collection transactions

Carry out day-to-day banking-in of collections and maintain the necessary banking records

Process supplier invoices and prepare payment documents in accordance with company policies and approval procedures

Maintain and update residents' and owners' records, together with relevant property information

Administer records relating to complaints, bookings, deposits, renovation applications, car park lots, access cards and other property-related matters

Prepare and coordinate quotations, purchase orders, delivery orders and other procurement-related documents

Handle incoming and outgoing telephone calls, emails and general enquiries professionally

Prepare periodic administrative, billing, collection and financial reports and summaries as required by the Property Manager

Birthday Leave & Celebration Voucher

Examination Leave for Continuous Learning

Family Care Leave

2-Hour Emergency Time-Off Flexibility

Oriental Property Management is a local property manager that offers a comprehensive range of services which specialize in managing commercial and residential real estate. Our portfolio of clients consists mainly of residents associations, developers, Joint Management Body and Management Corporation of commercial and residential developments.

We have been very successful in managing portfolios of real estate properties consist of commercial and residential buildings of over 10,000 units of properties across Malaysia Nationwide.

We are currently experiencing tremendous growth and looking for an experience and suitable candidates for the expansion. Should you keen to be part of our dynamic working team, fast-paced and challenging environment.

Commercial & Industrial Property Management 51-100 employees