Administrative Officer

Keepers Property Management; Bayan Lepas; On-site; MYR 36,000 - 60,000; Full time

Benefits offered by this job

Competitive salary

Incentives, EPF, Socso

Leave entitlements (annual, medical, p

Job summary

Keepers Property Management, based in Bayan Lepas and Simpang Ampat, Penang, seeks an admin executive to support daily operations, HR tasks, and frontline customer service. The role involves handling correspondence, scheduling, and documentation while coordinating with departments to ensure smooth processes.

Ideal candidates hold a Diploma or Degree with 1–2 years’ experience; fresh graduates are welcome. Proficiency in Microsoft Office and strong organizational skills are essential for success.

Qualifications

• Diploma or Degree holders preferred.
• 1–2 years of relevant experience; fresh graduates welcome.
• Experience in property management is a plus.
• Proven administrative experience in similar roles.
• Good written and spoken communication across teams.

Responsibilities

• Handle day-to-day administrative tasks and office operations.
• Support HR duties including payroll, leave, and recruitment coordination.
• Provide front-line customer service to clients and committees.
• Assist in meetings, reports, and presentations for senior management.
• Coordinate documentation and ensure smooth inter-department communication.

Skills

Communication skills

Organizational skills

Multitasking

Customer service

Team coordination

Education

Diploma or Degree

Tools

Microsoft Office

Job description

About the role

Keepers Property Management, based in both Bayan Lepas and Simpang Ampat, Penang, is a leading provider of condominium and landed property management solutions, and is seeking an admin executive to support the business operation and create better value for our prospects and customers!

Manage day-to-day administrative tasks and office operations.

Handle correspondence, scheduling, and documentation.

Support the team with ad-hoc projects and other duties as required

Assist in HR duties such as payroll processing, leave management, and recruitment coordination.

Provide front-line customer service to clients and committees, acting as the first point of contact.

Support senior management in meetings, reports, and presentations.

Directthe juniors to learn and grow.Ensure smooth communication between departments.

Contribute to the implementation of office procedures and policies to ensure smooth operations

What we're looking for:

Any Gender ( Male or Female is ok )

Diploma or Degree holders only.

Experience 1-2 years or above preferred. Fresh graduates are welcome.

Experience in Property Management industry is an added advantage.

Proven experience as an Administrative Assistant or in a similar administrative role

Proficiency in Microsoft Office suite (Word, Excel, PowerPoint)

Full Set Acc /AR / AP / Bank Recon / GL knowledge is an added advantage.

Strong organizational skills with attention to detail and the ability to multitask

Minute Taking experience is an added advantage.

Excellent communication and interpersonal skills with the ability to liaise effectively with internal and external stakeholder.

What we offer

Competitive Salary package based on experience.

Attractive Incentives, Bonus, EPF, Socso....

Personal Leave (Annual Leave, Medical Leave, Paternity Leave, Maternity Leave, Bereavement Leave etc.)

Free Parking

We will provide on-the-job training.

About us

Keepers Property Management is a leading provider of comprehensive property management services. With a strong focus on customer service and innovation, we are dedicated to helping our clients achieve their property management goals. Our team of experienced professionals work closely with property owners and tenants to ensure the smooth and efficient operation of their properties.