Admin & Logistic Clerk

SPCI HELM Malaysia Sdn. Bhd.; Kuantan; On-site; MYR 31,000 - 51,000; Full time

Job summary

SPCI HELM Malaysia Sdn. Bhd. is seeking a Logistics Clerk to handle DO preparation, shipment documentation and invoicing support from our Kuantan office. You will monitor delivery activities, verify documentation and assist customers and transporters with inquiries.

The role requires at least 2 years in logistics/admin and strong communication skills. Regular office hours apply, with a focus on accuracy, filing, and timely reporting.

Qualifications

• Minimum 2 years of experience in logistics and admin roles.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.

Responsibilities

• Prepare and maintain Delivery Orders (DO), shipment documents, invoices, POD, and other logistics-related documents.
• Monitor receiving and delivery activities to ensure deliveries are carried out according to the planned schedule.
• Monitor delivery status and follow up on delays, changes or issues related to transportation and receiving activities.
• Verify and maintain proper delivery documentation, including DO, weighbridge tickets and other supporting documents.
• Follow up on signed DOs from customers and ensure timely submission for invoicing purposes.
• Maintain records of delivery schedules, tanker details, customer receiving information and transporter details.
• Ensure all logistics documents and records are properly completed, updated and filed for audit purposes.
• Assist in handling customer and transporter inquiries related to delivery and documentation matters.
• Provide general administrative support to the office and department.
• Handle office correspondence, emails, letters and other administrative documents.
• Maintain and update office records, files and documents in both physical and electronic formats.
• Assist in monitoring office supplies and arrange replenishment.
• Assist in coordinating meetings and preparing relevant documents.
• Prepare monthly reports, data entry, documentation and other administrative reports.
• Coordinate with other departments regarding general office, logistics and admin matters.
• Assist with courier, transportation, travel, accommodation and other administrative arrangements.
• Ensure compliance with company procedures, safety requirements and customer requirements.
• Maintain confidentiality of company, employee, customer and business information.
• Perform other logistics or administrative duties as assigned by Supervisor or Department Head.

Skills

Logistics experience

Communication skills

Team player

Tools

Data entry

Shipping documentation

Job description

Prepare and maintain Delivery Orders (DO), shipment documents, invoices, Proof of Delivery (POD), and other logistics-related documents.

Monitor receiving and delivery activities to ensure deliveries are carried out according to the planned schedule.

Monitor delivery status and follow up on any delays, changes or issues related to transportation and receiving activities.

Verify and maintain proper delivery documentation, including DO, weighbridge tickets and other supporting documents.

Follow up on signed DOs from customers and ensure timely submission for invoicing purposes.

Maintain accurate records of delivery schedules, delivery quantities, tanker details, customer receiving information and transporter details.

Ensure all logistics documents and records are properly completed, updated and filed for easy reference and audit purposes.

Assist in handling customer and transporter inquiries related to delivery, receiving and documentation matters.

Provide general administrative support to the office and department as required.

Handle office correspondence, emails, letters and other administrative documents.

Maintain and update office records, files and documents in both physical and electronic formats.

Assist in monitoring office supplies, stationery and other office requirements, and arrange replenishment when necessary.

Assist in coordinating meetings, including meeting room arrangements, attendance records and preparation of relevant documents.

Assist in preparing monthly reports, data entry, documentation and other administrative reports requested by the department.

Coordinate with other departments regarding general office, logistics and administrative matters.

Assist with courier, transportation, travel, accommodation and other administrative arrangements when required.

Ensure all logistics and administrative activities comply with company procedures, safety requirements and applicable customer requirements.

Maintain confidentiality of company, employee, customer and business-related information.

Perform any other logistics or administrative duties as assigned by the Supervisor or Department Head.

Requirements

Minimum 2 years of experience in logistics and admin roles.

Excellent communication and interpersonal skills.

Ability to work independently and as part of a team.

Working Hours: Monday - Friday (8.00am - 5.00pm)

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• How many years' experience do you have as a Logistics Clerk?
• Which of the following types of qualifications do you have?
• Do you have Shipping Documentation experience?
• Do you have Report Preparation experience?
• Which of the following languages are you fluent in?

With the joint venture with HELM AG (HELM), we are now known as SPCI HELM. With this joint venture, SPCI is contributing its extensive knowledge in the production of inorganic chemicals, while HELM is providing its supply chain and commercial expertise through its global market presence. HELM’s international marketing knowledge and infrastructure supports SPCI’s entry into the larger Southeast Asia region.

OUR VISION

We are committed to producing the highest quality chemicals from manufacturing sector as well as implementing state-of-the-art testing facilities.

OUR MISSION

Our aim to attain exponential growth by the year 2024 has empowered us to develop dynamic and strategic partnerships.

With the joint venture with HELM AG (HELM), we are now known as SPCI HELM. With this joint venture, SPCI is contributing its extensive knowledge in the production of inorganic chemicals, while HELM is providing its supply chain and commercial expertise through its global market presence. HELM’s international marketing knowledge and infrastructure supports SPCI’s entry into the larger Southeast Asia region.

OUR VISION

We are committed to producing the highest quality chemicals from manufacturing sector as well as implementing state-of-the-art testing facilities.

OUR MISSION

Our aim to attain exponential growth by the year 2024 has empowered us to develop dynamic and strategic partnerships.