Logistics & Admin Coordinator - Delivery & Documentation

SPCI HELM Malaysia Sdn. Bhd.; Kuantan; On-site; MYR 31,000 - 51,000; Full time

Job summary

SPCI HELM Malaysia Sdn. Bhd. is seeking a Logistics Clerk to handle DO preparation, shipment documentation and invoicing support from our Kuantan office. You will monitor delivery activities, verify documentation and assist customers and transporters with inquiries.

The role requires at least 2 years in logistics/admin and strong communication skills. Regular office hours apply, with a focus on accuracy, filing, and timely reporting.

Qualifications

• Minimum 2 years of experience in logistics and admin roles.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.

Responsibilities

• Prepare and maintain Delivery Orders (DO), shipment documents, invoices, POD, and other logistics-related documents.
• Monitor receiving and delivery activities to ensure deliveries are carried out according to the planned schedule.
• Monitor delivery status and follow up on delays, changes or issues related to transportation and receiving activities.
• Verify and maintain proper delivery documentation, including DO, weighbridge tickets and other supporting documents.
• Follow up on signed DOs from customers and ensure timely submission for invoicing purposes.
• Maintain records of delivery schedules, tanker details, customer receiving information and transporter details.
• Ensure all logistics documents and records are properly completed, updated and filed for audit purposes.
• Assist in handling customer and transporter inquiries related to delivery and documentation matters.
• Provide general administrative support to the office and department.
• Handle office correspondence, emails, letters and other administrative documents.
• Maintain and update office records, files and documents in both physical and electronic formats.
• Assist in monitoring office supplies and arrange replenishment.
• Assist in coordinating meetings and preparing relevant documents.
• Prepare monthly reports, data entry, documentation and other administrative reports.
• Coordinate with other departments regarding general office, logistics and admin matters.
• Assist with courier, transportation, travel, accommodation and other administrative arrangements.
• Ensure compliance with company procedures, safety requirements and customer requirements.
• Maintain confidentiality of company, employee, customer and business information.
• Perform other logistics or administrative duties as assigned by Supervisor or Department Head.

Skills

Logistics experience

Communication skills

Team player

Tools

Data entry

Shipping documentation

Job description

SPCI HELM Malaysia Sdn. Bhd. is seeking a Logistics Clerk to handle DO preparation, shipment documentation and invoicing support from our Kuantan office. You will monitor delivery activities, verify documentation and assist customers and transporters with inquiries.

The role requires at least 2 years in logistics/admin and strong communication skills. Regular office hours apply, with a focus on accuracy, filing, and timely reporting.