Admin HR Officer

Private Advertiser; West Coast Division; On-site; MYR 42,000 - 65,000; Full time

Job summary

Private Advertiser is seeking an Admin HR Officer based in Kota Kinabalu, Sabah. The role focuses on supporting our HR department and maintaining efficient administrative and personnel processes essential to the organisation's success.

Ideal candidates will have HR or Admin qualifications or equivalent experience, strong MS Office skills, and a proactive approach to solving problems while handling sensitive information with confidentiality.

Qualifications

• Experience in an administrative or HR support role.
• Knowledge of Malaysian employment legislation and HR best practices.
• Proficiency with MS Office (Excel/Word) and HR systems.

Responsibilities

• Support HR processes and ensure smooth operation of administrative duties.
• Handle confidential personnel information with discretion.
• Coordinate HR activities and assist the broader HR team.
• Maintain accurate records and documentation.
• Interact professionally with employees at all levels.

Skills

Organisational skills

Attention to detail

Communication skills

Problem-solving

HR knowledge

Education

HR or Admin qualification

Tools

Microsoft Excel

Microsoft Word

HRIS / HR management systems

Job description

This is a full-time position based in Kota Kinabalu District, Sabah. As an Admin HR Officer, you will play a vital role in supporting our Human Resources department and ensuring the smooth operation of administrative and personnel functions. This position is central to maintaining effective HR processes and supporting our workforce, making it essential to the success of our organisation.

What we're looking for

A qualification in Human Resources, Administration, or a related field, or equivalent practical experience in an HR or administrative role

Proven experience working in an administrative or HR support capacity, ideally within a similar organisational environment

Strong proficiency in Microsoft Office applications, particularly Excel and Word, and experience with HR management systems

Excellent organisational and time management skills with the ability to prioritise multiple tasks effectively

Demonstrated attention to detail and accuracy, particularly when handling sensitive personnel information

Professional communication skills, both written and verbal, with the ability to interact professionally with employees at all levels

Knowledge of Malaysian employment legislation and HR best practices

A proactive approach to problem-solving and a willingness to support the broader HR team

Discretion and confidentiality in handling sensitive HR matters