Admin & Finance Executive cum Executive Assistant

1M Technology; Kuala Lumpur; On-site; MYR 42,000 - 70,000; Full time

Job summary

1M Technology is seeking an Admin & Finance Executive cum Executive Assistant in Kuala Lumpur. The role combines office administration, basic finance, and executive support to management, requiring discretion and multitasking ability.

You will manage calendars, coordinate travel, assist with invoices and financial documents, and liaise with vendors to ensure smooth daily operations.

Qualifications

• Degree or diploma in business/finance related field.
• Experience with admin, finance, or EA roles is preferred.
• Strong written and verbal English and Bahasa Malaysia.

Responsibilities

• Handle daily admin and clerical duties, filing and records management.
• Coordinate office supplies, vendors and events.
• Process supplier invoices and payments; assist with reconciliation.
• Support director/management with schedules, travel and meeting logistics.

Skills

Organisational skills

Multitasking

Time-management

Communication skills

MS Office (Excel/Word/PowerPoint)

Education

Diploma or Bachelor's Degree in Business Administration/Accounting/Finance

Tools

Accounting software

Financial systems

MS Office

Job description

Admin & Finance Executive cum Executive Assistant

We are looking for a responsible, organised and detail-oriented Admin & Finance Executive cum Executive Assistant to support the company's daily administrative, financial and management activities.

This role combines general office administration, basic finance and accounting coordination, and executive assistance to management. The successful candidate should be able to handle multiple responsibilities, manage confidential information, coordinate tasks independently and ensure smooth day-to-day business operations.

Key Responsibilities

1. Administration & Office Management

Handle daily administrative and clerical duties, including filing, documentation and record management.

Manage office supplies, stationery, equipment and general office arrangements.

Coordinate company matters, internal communications and administrative requests.

Maintain proper documentation and ensure records are organised and up to date.

Liaise with external vendors, suppliers, service providers and relevant parties.

Assist in coordinating company events, meetings and office-related arrangements.

2. Finance & Accounts Support

Handle daily financial administrative tasks, including invoices, payment requests and expense claims.

Prepare and process supplier invoices, payment vouchers and reimbursement documents.

Monitor accounts payable and receivable records and follow up on outstanding payments.

Assist with bank reconciliation, transaction tracking and basic financial reporting.

Maintain proper filing of receipts, invoices and financial documents.

Coordinate with external accountants, auditors, tax agents and relevant financial institutions.

Ensure payments and financial records are properly documented and submitted on time.

Provide direct administrative and secretarial support to the Director / Management.

Manage calendars, appointments, meetings and business schedules.

Coordinate travel arrangements, accommodation, transportation and meeting logistics.

Prepare meeting agendas, minutes, presentations and management documents when required.

Follow up on management instructions, outstanding tasks and important deadlines.

Handle confidential information and sensitive business matters professionally.

Act as a coordination point between management, internal departments and external parties.

Assist management with ad-hoc assignments and special projects.

Requirements & Qualifications

Diploma or Bachelor's Degree in Business Administration, Accounting, Finance or a related field.

Fresh graduates are welcome to apply. 2–4 years of relevant working experience in administration, finance, accounts or executive assistance will be an advantage.

Experience supporting senior management or directors will be an added advantage.

Basic understanding of accounting procedures, invoices, payment processing and financial documentation.

Proficient in Microsoft Office, particularly Excel, Word and PowerPoint.

Familiarity with accounting software or financial systems is an advantage.

Good written and verbal communication skills in English and Bahasa Malaysia.

Strong organisational, multitasking and time-management abilities.

Able to work independently, take initiative and handle confidential matters.

Meticulous, responsible, proactive and able to work under minimal supervision.

Ideal Candidate Profile

We are looking for someone who:

Is comfortable handling both administrative and finance-related responsibilities.

Has a strong sense of ownership and can independently manage daily tasks.

Is organised and able to prioritise multiple assignments.

Has a proactive attitude and good problem-solving skills.

Can communicate and coordinate effectively with management and different stakeholders.

Understands the importance of confidentiality, accuracy and professionalism.

The ideal candidate should be a reliable all-rounder who can keep daily operations organised, financial administration in order and provide dependable support to management.

1M Technology Global is a technology-driven company specializing in Web3 development, and digital transformation solutions. We help businesses accelerate growth by delivering scalable web and mobile applications, cloud infrastructure solutions, system integration, and enterprise technology services.

Our team combines technical expertise with business insight to build secure, efficient, and innovative solutions tailored to the needs of modern organizations. From product development and automation to analytics and IT consulting, we focus on creating technology that improves operations, enhances connectivity, and supports long-term business success.

1M Technology Global is a technology-driven company specializing in Web3 development, and digital transformation solutions. We help businesses accelerate growth by delivering scalable web and mobile applications, cloud infrastructure solutions, system integration, and enterprise technology services.

Our team combines technical expertise with business insight to build secure, efficient, and innovative solutions tailored to the needs of modern organizations. From product development and automation to analytics and IT consulting, we focus on creating technology that improves operations, enhances connectivity, and supports long-term business success.