Executive Assistant

1M Technology; Kuala Lumpur; On-site; MYR 48,000 - 72,000; Full time

Benefits offered by this job

Competitive salary package

Flat, collaborative team culture

Laptop & work tools provided

Multicultural regional team

Job summary

1M Technology is seeking an Executive Assistant to support senior management and keep the Kuala Lumpur office running smoothly. You will manage calendars, travel, meetings and communications, and act as a trusted link between management, staff and external partners.

You will handle confidential information daily, so discretion, accuracy and good judgement are essential. This role suits an organised, proactive person who stays calm under pressure and keeps many moving parts on track.

Qualifications

• Discretion handling confidential information
• Strong organisational and time-management skills
• Excellent English spoken and written
• Experience supporting senior or C-level management preferred
• Basic bookkeeping or finance administration experience a plus
• Event planning or office management experience

Responsibilities

• Manage senior management calendars, appointments and priorities across time zones
• Plan and coordinate business travel, visas and itineraries
• Prepare meeting agendas, take minutes and follow up on action items
• Draft and proofread emails, letters and presentations
• Handle calls, emails and visitors professionally for management
• Coordinate onboarding and daily administration with HR, finance and IT
• Manage expense claims, invoices and petty cash and track simple budgets
• Organise company events and team activities
• Maintain filing systems and support ad-hoc projects

Skills

Discretion

Organization

Time management

Attention to detail

Education

Diploma or degree in Business Administration or Office Management

Tools

Microsoft Office

Google Workspace

Video conferencing tools

Job description

We are looking for an Executive Assistant to support our senior management and keep the Kuala Lumpur office running smoothly. You will manage calendars, travel, meetings and communications, and act as a trusted link between management, staff and external partners. You will handle confidential information every day, so discretion, accuracy and good judgement are essential. This role suits an organised, proactive person who stays calm under pressure and enjoys keeping many moving parts on track.

Key responsibilities

• Manage senior management's calendars, appointments and priorities, including meetings across time zones
• Plan and coordinate business travel, including flights, hotels, visas and itineraries
• Prepare meeting agendas, take minutes and follow up on action items and deadlines
• Draft and proofread emails, letters, reports and presentations to a high standard
• Act as the first point of contact for management, handling calls, emails and visitors professionally
• Handle confidential documents, contracts and personal data with strict discretion and in line with the PDPA and company policies
• Process expense claims, invoices and petty cash, and track simple budgets
• Coordinate with HR, finance and IT on onboarding, office supplies, equipment and daily administration
• Organise company events, team activities and visits by clients or regional colleagues
• Keep digital and paper filing systems organised and support management on ad-hoc projects

About you

• Diploma or degree in Business Administration, Office Management or a related field
• Fresh grad or 1+ years of experience as an executive assistant, personal assistant or senior administrator
• Excellent spoken and written English
• Excellent organisation, time management and attention to detail
• Proficient in Microsoft Office or Google Workspace and video-conferencing tools
• A high level of discretion and integrity when handling confidential information
• Experience supporting regional or C-level management
• Basic bookkeeping or finance administration experience
• Event planning or office management experience

About us

1M Technology is a regional technology group managing high-growth digital platforms across multiple markets. 1M Consulting operates under 1M Technology, focusing on building scalable, user-centric platforms. We operate with a lean, high-trust team and move fast. We are headquartered in Kuala Lumpur with additional presence in Johor Bahru, and our team spans Malaysia, Singapore and the wider region.

1M Technology Global is a technology-driven company specializing in Web3 development, and digital transformation solutions. We help businesses accelerate growth by delivering scalable web and mobile applications, cloud infrastructure solutions, system integration, and enterprise technology services.

Our team combines technical expertise with business insight to build secure, efficient, and innovative solutions tailored to the needs of modern organizations. From product development and automation to analytics and IT consulting, we focus on creating technology that improves operations, enhances connectivity, and supports long-term business success.

Benefits

• Competitive salary package
• Flat, collaborative team culture
• Laptop & work tools provided
• Multicultural regional team