General Clerk ( 6 months contract)

Tan Chong Group; Malaysia; On-site; MYR 28,000 - 42,000; Full time

Job summary

Tan Chong Group is seeking an organized Administrative Assistant to support vehicle administration and compliance records in Malaysia. You will handle filing, document control, and coordination for inspections, safety, and regulatory matters, while maintaining system updates and daily reporting.

Fresh graduates are welcome; basic MS Office knowledge required; the role demands independence, good communication, and strong attention to detail to ensure smooth daily operations.

Qualifications

• Minimum SPM / Diploma in Business Administration or related field.
• Fresh graduates are encouraged to apply.
• Strong organizational and record-keeping abilities.
• Good communication and interpersonal skills.

Responsibilities

• Coordinate inspections and compliance matters with authorities.
• Manage applications and safety-related documentation.
• Prepare monthly reports and maintain filing for orders and invoices.
• Update VSD system with vehicle details and stock records.
• Oversee delivery notes, stock control, and waste data tracking.

Skills

MS Office proficiency

Record keeping

Communication skills

Independent worker

Education

SPM / Diploma in Business Administration

Tools

Microsoft Office (Excel, Word)

Job description

• Coordinate with SIRIM, JPJ, and JKKP for inspections, approvals, and compliance matters.
• Manage applications such as port passes and safety-related documentation.
• Reporting & Documentation
• Prepare monthly reports (e.g., stock report, body stock).
• Maintain proper filing for delivery orders, invoices, and related documents.
• Vehicle Allocation & Processing
• Generate and manage Allocation Advice and related documents.
• Prepare Accessory Fitment Documents and Vehicle Installation Checklists.
• Update system records (VSD) for allocation and vehicle details.
• Delivery & Inventory Management
• Issue Delivery Notes, Tools Lists, and service coupons for vehicle deliveries.
• Track and update daily vehicle movement in the system.
• Manage spare keys and prepare vehicle document booklets.
• System Updates & Stock Control
• Update vehicle stock records, engine numbers, and new vehicle entries in VSD system.
• Maintain Bin Cards for tools tracking.
• Inspection & Maintenance Coordination
• Schedule and coordinate SIRIM inspections.
• Update storage maintenance records and inspection cards.
• Record PDI (Pre-Delivery Inspection) and final inspection details.
• Monitor scheduled waste collection.
• Update waste data in DOE eSWIS system monthly.
• Safety & Compliance
• Handle safety-related documentation including accident reports.
• Ensure compliance with safety regulations (JKKP).
• General Administration
• Oversee overall administrative tasks and ensure smooth daily operations.

Job Requirements

• Minimum SPM / Diploma in Business Administration or related field.
• Fresh graduates are encouraged to apply.
• Basic knowledge of Microsoft Office (Excel, Word).
• Good organizational and record-keeping skills.
• Able to work independently with minimal supervision.
• Good communication and interpersonal skills