Operation clerk (fleet)

CONTAINERS LINK LOGISTICS SDN. BHD.; Butterworth; On-site; MYR 33,000 - 58,000; Full time

Job summary

Containers Link Logistics Sdn. Bhd. is seeking a Fleet Coordinator to maintain accurate records for all fleet vehicles, coordinate maintenance, and manage fleet expenses.

You will liaise with vendors to negotiate contracts and support procurement and disposal of vehicles in compliance with policies. The role requires a Diploma in a relevant field, strong MS Office skills, and excellent organization and communication abilities.

Qualifications

• Diploma in a relevant field or equivalent practical experience.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational and time-management abilities.
• Excellent communication and interpersonal skills.
• Attention to detail in record-keeping and data entry.
• Knowledge of vehicle maintenance procedures is a plus.

Responsibilities

• Manage and maintain accurate records of all fleet vehicles, including registration, insurance, and maintenance schedules.
• Coordinate and schedule vehicle maintenance, repairs, and inspections to ensure optimal fleet performance and compliance.
• Process and track all fleet-related expenses, including fuel, maintenance, and tolls, and prepare reports for management.
• Liaise with external vendors, suppliers, and service providers to negotiate contracts and ensure timely delivery of services.
• Assist in the procurement and disposal of fleet vehicles, ensuring compliance with company policies and regulations.

Skills

Record keeping

Microsoft Office

Organizational skills

Communication skills

Time management

Interpersonal skills

Education

Diploma in a relevant field

Tools

MS Office

Job description

This role involves managing and maintaining accurate records of all fleet vehicles, coordinating maintenance and repairs, processing fleet-related expenses, liaising with external vendors.

Key responsibilities

• Manage and maintain accurate records of all fleet vehicles, including registration, insurance, and maintenance schedules
• Coordinate and schedule vehicle maintenance, repairs, and inspections to ensure optimal fleet performance and compliance
• Process and track all fleet-related expenses, including fuel, maintenance, and tolls, and prepare reports for management
• Liaise with external vendors, suppliers, and service providers to negotiate contracts and ensure timely delivery of services
• Assist in the procurement and disposal of fleet vehicles, ensuring compliance with company policies and regulations

About you

• Diploma in a relevant field or equivalent practical experience
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Strong organizational and time-management skills with the ability to prioritize tasks effectively
• Excellent communication and interpersonal skills, with the ability to interact professionally with drivers, vendors, and management
• Attention to detail and accuracy in record-keeping and data entry
• Knowledge of vehicle maintenance procedures and relevant regulations is a plus