Fleet Operations Specialist

Keli Careers Private Limited; Iskandar Puteri; On-site; MYR 36,000 - 60,000; Full time

Job summary

Keli Careers Private Limited in Malaysia is seeking a Fleet Administrator to manage prime movers and trailers, handle statutory requirements and coordinate with Singapore operations. The role requires a diploma, 3–5 years’ admin or fleet experience, strong negotiation and communication skills, and solid record-keeping.

You will work with drivers, vendors and internal teams to ensure smooth fleet operations.

Qualifications

• Minimum Diploma in Business Administration, Logistics or related field.
• 3-5 years of administrative or fleet-related experience is preferred.
• Good negotiation and communication skills.
• Strong record-keeping and documentation skills.
• Able to coordinate effectively with internal departments, drivers, vendors, workshops, and other stakeholders.
• Able to work independently and follow up on pending matters effectively.
• Experience in Transport/Logistics/Fleet Administration will be an advantage.

Responsibilities

• Handle all fleet-related matters for prime movers and trailers.
• Manage road tax, LTA inspections, COE, VPC, season parking and other statutory requirements.
• Track vehicle insurance, including renewals, claims and sourcing of quotations.
• Maintain accurate fleet records, including vehicle, repair, inspection and handover documents.
• Coordinate vehicle deployment, usage status, location, handover and replacement with Singapore operations.
• Monitor and report weekly fuel consumption, identifying unusual usage patterns or spikes for follow-up.
• Support vehicle procurement, including sourcing, quotations and vendor coordination.
• Verify vendor invoices and ensure timely submission of relevant documents to Finance.
• Provide administrative and operational support for all Singapore fleet-related matters.

Skills

Negotiation

Communication

Record-keeping

Documentation

Coordination

Education

Diploma in Business Administration/Logistics

Job description

Keli Careers Private Limited in Malaysia is seeking a Fleet Administrator to manage prime movers and trailers, handle statutory requirements and coordinate with Singapore operations. The role requires a diploma, 3–5 years’ admin or fleet experience, strong negotiation and communication skills, and solid record-keeping.

You will work with drivers, vendors and internal teams to ensure smooth fleet operations.