Admin Executive cum Receptionist (Full-Time)

Private Advertiser; Petaling Jaya; On-site; MYR 24,000 - 36,000; Full time

Job summary

Private Advertiser is looking for an Admin Executive cum Receptionist to join our Ara Damansara team. This full-time position blends front-desk reception with essential admin support to keep the office operating smoothly.

You will greet visitors, manage calls, handle mail, support meetings, and maintain organized records. The role requires good MS Office skills, discretion, and the ability to multitask in a dynamic environment.

Qualifications

• Professional front-of-house and reception experience is required or preferred.
• Strong communication skills, both written and spoken.
• Ability to manage multiple tasks with attention to detail and accuracy.
• Proficient in MS Office and basic office software.
• Demonstrates confidentiality and discretion with sensitive information.
• Willingness to adapt to changing priorities and support multiple departments.

Responsibilities

• Greet visitors and clients in a professional, courteous manner.
• Handle incoming/outgoing calls, route messages and assist callers.
• Keep reception and common areas clean, organized and presentable.
• Perform general administrative tasks: filing, data entry, document management.
• Schedule meetings, appointments and room bookings.
• Manage office supplies and inventory; place orders when needed.
• Provide support to various departments and assist with mail and deliveries.
• Maintain accurate records and confidential data in databases.

Skills

Communication

Multitasking

Organizational skills

Customer service

Data entry

Confidentiality

Education

High school diploma

Business admin qualification preferred

Tools

Microsoft Office

Job description

About the role

The Company is seeking an Admin Executive cum Receptionist to join our team in Ara Damansara, Selangor. This is a full-time position that combines administrative support with front-of-house reception duties. You will be the first point of contact for our visitors and clients, whilst also providing essential administrative support to ensure the smooth operation of our office. This role is crucial in maintaining a professional and welcoming environment that reflects the standards and values of our organisation.

What you'll be doing

• Greeting and welcoming visitors, clients and delivery personnel with professionalism and courtesy
• Managing incoming and outgoing telephone calls, taking messages and directing calls appropriately
• Maintaining the reception area to ensure it remains clean, organised and presentable at all times
• Handling general office administration tasks including filing, data entry and document management
• Scheduling and coordinating meetings, appointments and room bookings
• Managing office supplies and inventory, placing orders when necessary
• Providing administrative support to various departments as required
• Processing and distributing mail and packages
• Maintaining office records and databases with accuracy and confidentiality
• Performing other ad-hoc duties as assigned by management

What we’re looking for

• High school diploma or equivalent; further qualifications in business administration or office management are preferred
• Proven experience in a reception or front-desk role within a professional environment
• Excellent communication skills, both written and verbal, with the ability to interact professionally with clients and colleagues at all levels
• Strong organisational skills with the ability to manage multiple tasks and priorities simultaneously
• Proficiency in Microsoft Office applications (Word, Excel, Outlook) and other office management software
• Exceptional customer service skills with a friendly, patient and helpful demeanour
• Attention to detail and accuracy in data entry and record-keeping
• Ability to maintain confidentiality and handle sensitive information appropriately
• Flexibility and willingness to adapt to changing priorities and requirements
• Knowledge of basic office procedures and protocols

What we offer

We are committed to creating a supportive and rewarding workplace for our employees. We offer competitive remuneration packages and a range of benefits designed to support your wellbeing and career development. Our workplace culture encourages collaboration, professional growth and work‑life balance. We provide opportunities for training and skill development to help you advance in your career. We are an equal opportunity employer and welcome applications from all qualified candidates.

About us

The company is a respected property development company committed to delivering high-quality residential and commercial projects. Our mission is to create outstanding developments that enhance communities and exceed client expectations. With a strong track record of success and a dedicated team, we pride ourselves on our professionalism, integrity and innovation. We believe in fostering a positive workplace culture where employees are valued and supported in their professional endeavours.