Admin Executive cum Receptionist

SAINT SYSTEMS SDN. BHD.; Kuala Lumpur; On-site; MYR 36,000 - 60,000; Full time

Job summary

SAINT SYSTEMS SDN. BHD. in Kuala Lumpur City Centre is seeking an Admin Executive cum Receptionist to serve as the first point of contact and support day-to-day office operations.

This full-time role combines front-desk duties with administrative tasks, delivering a professional image and efficient service. Responsibilities include greeting visitors, handling calls, coordinating meetings, managing documents and office supplies, and supporting various departments.

Qualifications

• Experience in administrative support or receptionist roles within a professional office environment.
• Fluent in English and Bahasa Malaysia (spoken and written).
• Diploma or equivalent qualification in administration, business or related field preferred.
• Proficiency with Microsoft Office applications.
• Ability to work independently and as part of a team.

Responsibilities

• Provide courteous and professional reception services, greeting visitors and clients with a warm welcome.
• Answer, screen and direct incoming telephone calls to appropriate departments and personnel.
• Maintain the reception area and ensure it remains clean, organised and professional at all times.
• Coordinate meetings, appointments and conference room bookings.
• Manage general administrative tasks including filing, data entry and document preparation.
• Process and distribute incoming mail and parcels.
• Maintain office supplies inventory and place orders as needed.
• Coordinate with various departments to ensure smooth administrative operations.
• Assist with ad-hoc administrative duties and special projects as required.
• Maintain confidentiality and handle sensitive information professionally.

Skills

Administrative support

Reception

Microsoft Office

Communication skills

Organizational skills

Multitasking

Telephone etiquette

Data entry

Team player

Education

Diploma or equivalent qualification in administration, business or related field

Tools

Microsoft Word

Microsoft Excel

Outlook

Job description

About the role

We are seeking a dedicated Admin Executive cum Receptionist to join our team at SAINT SYSTEMS SDN. BHD. in Kuala Lumpur City Centre. This is a full-time position that combines administrative excellence with professional front-desk services. As the first point of contact for our clients and visitors, you will play a vital role in maintaining our company's professional image whilst ensuring smooth day-to-day operations. This position is central to our organisational efficiency and directly contributes to creating a welcoming, organised workplace environment.

Key responsibilities

• Provide courteous and professional reception services, greeting visitors and clients with a warm welcome
• Answer, screen and direct incoming telephone calls to appropriate departments and personnel
• Maintain the reception area and ensure it remains clean, organised and professional at all times
• Coordinate meetings, appointments and conference room bookings
• Manage general administrative tasks including filing, data entry and document preparation
• Process and distribute incoming mail and parcels
• Maintain office supplies inventory and place orders as needed
• Coordinate with various departments to ensure smooth administrative operations
• Assist with ad-hoc administrative duties and special projects as required
• Maintain confidentiality and handle sensitive information professionally

What we're looking for

• Proven experience in administrative support or receptionist roles within a professional office environment
• Fresh graduates with the right attitude and willingness to learn are welcome to apply
• Excellent communication skills, both verbal and written, with the ability to interact professionally with clients, visitors and staff at all levels
• Strong organisational abilities with the capability to manage multiple tasks and priorities effectively
• Proficiency in Microsoft Office applications (Word, Excel, Outlook) and other standard office software
• Professional telephone etiquette and customer service skills
• Attention to detail and accuracy in documentation and data entry
• Ability to work independently whilst being a collaborative team member
• Fluency in both English and Bahasa Malaysia is essential; additional languages are advantageous
• Diploma or equivalent qualification in administration, business or related field preferred
• Familiarity with reception desk management systems is a plus

What we offer

SAINT SYSTEMS SDN. BHD. is committed to supporting our employees' professional growth and wellbeing. We offer a competitive salary package commensurate with your experience and qualifications. Our workplace culture emphasises teamwork, continuous learning and employee development. We provide a professional working environment with modern facilities in the heart of Kuala Lumpur City Centre, allowing you to thrive in your role. We value work-life balance and provide a supportive workplace where your contributions are recognised and appreciated.

About us

SAINT SYSTEMS SDN. BHD. is a forward-thinking organisation dedicated to delivering 17 years of excellence in our industry. We pride ourselves on our professional standards, innovative approach and commitment to providing exceptional service to our clients. Our team is built on values of integrity, efficiency and collaboration. We foster a workplace culture where every team member plays an important role in our collective success. Based in Kuala Lumpur City Centre, we continue to grow and expand our capabilities whilst maintaining the high standards that define our brand.