Front Desk & Admin Executive

Private Advertiser; Petaling Jaya; On-site; MYR 24,000 - 36,000; Full time

Job summary

Private Advertiser is looking for an Admin Executive cum Receptionist to join our Ara Damansara team. This full-time position blends front-desk reception with essential admin support to keep the office operating smoothly.

You will greet visitors, manage calls, handle mail, support meetings, and maintain organized records. The role requires good MS Office skills, discretion, and the ability to multitask in a dynamic environment.

Qualifications

• Professional front-of-house and reception experience is required or preferred.
• Strong communication skills, both written and spoken.
• Ability to manage multiple tasks with attention to detail and accuracy.
• Proficient in MS Office and basic office software.
• Demonstrates confidentiality and discretion with sensitive information.
• Willingness to adapt to changing priorities and support multiple departments.

Responsibilities

• Greet visitors and clients in a professional, courteous manner.
• Handle incoming/outgoing calls, route messages and assist callers.
• Keep reception and common areas clean, organized and presentable.
• Perform general administrative tasks: filing, data entry, document management.
• Schedule meetings, appointments and room bookings.
• Manage office supplies and inventory; place orders when needed.
• Provide support to various departments and assist with mail and deliveries.
• Maintain accurate records and confidential data in databases.

Skills

Communication

Multitasking

Organizational skills

Customer service

Data entry

Confidentiality

Education

High school diploma

Business admin qualification preferred

Tools

Microsoft Office

Job description

Private Advertiser is looking for an Admin Executive cum Receptionist to join our Ara Damansara team. This full-time position blends front-desk reception with essential admin support to keep the office operating smoothly.

You will greet visitors, manage calls, handle mail, support meetings, and maintain organized records. The role requires good MS Office skills, discretion, and the ability to multitask in a dynamic environment.