Admin Executive Cum Project Coordinator

Rosemallow Technologies; Kuala Lumpur; On-site; MYR 36,000 - 58,000; Full time

Job summary

Rosemallow Technologies in Kuala Lumpur seeks an IT Administrative Coordinator to provide administrative and coordination support for IT projects and daily operations.

You will coordinate with internal teams, customers, vendors and field engineers to ensure smooth service delivery, assist in scheduling deployments and maintain project documentation, reports and trackers. Fresh graduates may be considered; detail-oriented and able to manage multiple tasks are essential.

Qualifications

• Minimum 1 year in IT administration, coordination or project support.
• Strong knowledge of Microsoft Office (Excel, Word, Outlook).
• Fresh graduates with IT/admin knowledge may be considered.

Responsibilities

• Provide administrative and coordination support for IT projects and daily operations.
• Coordinate with internal teams, customers, vendors and field engineers to ensure smooth service delivery.
• Assist in scheduling and coordinating IT service, deployment, maintenance and delivery activities.
• Prepare quotations, purchase orders, delivery orders and other project documents.
• Update project trackers and provide regular status updates to stakeholders.

Skills

MS Office

Communication

Coordination

Follow-up

Education

Diploma/Degree in IT/CS/Business Admin

Job description

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Provide administrative and coordination support for IT projects and daily operations.

Coordinate with internal teams, customers, vendors and field engineers to ensure smooth service delivery.

Assist in scheduling and coordinating IT service, deployment, maintenance and delivery activities.

Prepare and maintain service reports, job sheets, inventory records and other project documentation.

Monitor and follow up on pending tasks, service requests and project activities.

Assist with data entry, documentation, filing and updating of IT records.

Coordinate equipment delivery, collection, installation and deployment activities.

Prepare quotations, purchase orders, delivery orders and other relevant documents when required.

Update project trackers and provide regular status updates to the relevant stakeholders.

Support the team in ensuring that all administrative and operational activities are completed within the required timeline.

Perform other administrative and coordination duties as assigned.

Job Requirements

Minimum 1 year of working experience in IT administration, coordination, project support or a related field.

Diploma/Degree in Information Technology, Computer Science, Business Administration or a related discipline is an added advantage.

Good knowledge of Microsoft Office, particularly Excel, Word and Outlook.

Good communication, coordination and follow-up skills.

Able to manage multiple tasks and work within deadlines.

Detail-oriented, organised and responsible.

Able to work independently as well as within a team.

Fresh graduates with relevant IT/admin knowledge may also be considered.