Project Admin

KSL Holdings Berhad; Klang City; On-site; MYR 39,000 - 61,000; Full time

Job summary

KSL Holdings Berhad is seeking a diligent Project Administrator/Coordinator to support the Project Team in Malaysia. The role involves handling daily administrative tasks, coordinating timelines, and maintaining project documentation to ensure smooth delivery.

The candidate should have at least 1–2 years of relevant experience, strong organisational and communication skills in English and Bahasa Malaysia, and proficiency in Microsoft Office. Fresh graduates are welcome to apply.

Qualifications

• Diploma or Bachelor's Degree in Business Admin, Project Management, Management or related field.
• At least 1–2 years in project administration, administrative support, or project coordination.
• Fresh graduates with strong admin/coordination exposure may be considered.
• Good organisational, coordination and time-management skills.
• Able to multitask, prioritise, and work independently with minimal supervision.
• Strong attention to detail and good follow-up skills.
• Good written and verbal communication in English and Bahasa Malaysia.
• Proficient in Microsoft Office (Excel, Word, PowerPoint).

Responsibilities

• Provide day-to-day administrative and coordination support to the Project Team.
• Prepare, organise, maintain, and update project documents, records, and reports.
• Monitor project timelines, deliverables, and follow up on outstanding matters.
• Coordinate meetings and record meeting minutes as required.
• Liaise with internal departments, clients, vendors, and stakeholders.
• Assist in preparing project reports, progress updates, and documentation.
• Maintain filing and document control for easy retrieval.
• Assist with project-related purchasing, invoicing, claims, and payment follow-ups.
• Track submissions, approvals, and deadlines; support PM and team as assigned.

Skills

Organisational Skills

Coordination

Time Management

Multitasking

Attention to Detail

English Proficiency

Bahasa Malaysia Proficiency

Education

Diploma or Bachelor’s in Business Admin / Project Management / Management

Tools

Microsoft Office

Excel

Word

PowerPoint

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Provide day-to-day administrative and coordination support to the Project Team.

Prepare, organise, maintain, and update project-related documents, records, reports, and correspondence.

Monitor project timelines, deliverables, and outstanding matters, and follow up with the relevant parties when necessary.

Coordinate meetings, prepare meeting materials, and record meeting minutes where required.

Liaise and coordinate with internal departments, clients, vendors, contractors, and other relevant stakeholders.

Assist in preparing project reports, progress updates, presentations, and other required documentation.

Maintain an organised filing and document control system to ensure proper record keeping and easy retrieval of information.

Assist with project-related purchasing, invoicing, claims, payment follow-ups, and other administrative processes where applicable.

Track and follow up on project-related submissions, approvals, and deadlines.

Support the Project Manager and project team with any other administrative or coordination duties as assigned.

Requirements

Diploma or Bachelor's Degree in Business Administration, Project Management, Management, or a related field.

At least 1–2 years of working experience in project administration, administrative support, project coordination, or a similar role.

Fresh graduates with strong administrative or project coordination exposure may also be considered.

Good organisational, coordination, and time-management skills.

Able to multitask, prioritise tasks, and work independently with minimal supervision.

Strong attention to detail and good follow-up skills.

Good written and verbal communication skills in English and Bahasa Malaysia.

Proficient in Microsoft Office, particularly Excel, Word, and PowerPoint.

Experience with project documentation, reporting, invoicing, claims, or document control will be an added advantage.