Administrative Executive / Project Administrator

Brandt International; Kuala Lumpur; On-site; MYR 39,000 - 61,000; Full time

Job summary

Brandt International in Kuala Lumpur is seeking an Administrative Executive / Project Administrator to support the Project Manager with administrative tasks and project coordination. The role involves handling documentation, budgets, PR/PO processes, and daily project operations.

The ideal candidate has a diploma or degree in business or project management, strong English/Bahasa Malaysia skills, and meticulous attention to detail. Proactive and independent work style is preferred.

Qualifications

• Diploma or degree in Business Administration, Management, Project Management, or related field.
• Strong command of English and Bahasa Malaysia, both written and verbal.
• Excellent administrative, organisational, and coordination skills.
• Proactive, responsible, and able to work independently.
• Attention to detail with strong document management.

Responsibilities

• Provide administrative, coordination, and organisational support to the Project Manager.
• Prepare, maintain, and organise project documentation including Bills of Quantities (BQ).
• Maintain and update project budgets and financial records.
• Prepare, process, and manage PR and PO documentation.
• Monitor project expenditure and maintain spending records.
• Identify potential budgetary or financial risks and escalate issues when necessary.
• Ensure all project documentation is properly stored for easy reference.
• Coordinate administrative matters to support day-to-day project operations.
• Carry out other administrative and project-related duties as assigned by the Project Manager.

Skills

Administrative skills

Coordination

Documentation

Attention to detail

Education

Diploma or Degree in Business Administration/Management/Project Management

Tools

Microsoft Excel

Microsoft Word

Microsoft Office

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Administrative Executive / Project Administrator

We are seeking a proactive, organised, and detail-oriented Administrative Executive / Project Administrator to join our team. The successful candidate will provide administrative and coordination support to the Project Manager and assist in ensuring the smooth and efficient execution of day-to-day project administration.

Key responsibilities

Provide administrative, coordination, and organisational support to the Project Manager.

Prepare, maintain, and organise project documentation, including Bills of Quantities (BQ) and related records.

Maintain and update project budgets, financial records, and documentation.

Prepare, process, and manage Purchase Requisition (PR) and Purchase Order (PO) documentation.

Monitor project expenditure and maintain accurate spending records.

Assist in identifying potential budgetary or financial risks and *escalate* issues when necessary.

Ensure all project documentation is properly maintained and filed for easy reference.

Coordinate administrative matters to support the smooth and efficient day-to-day operation of projects.

Perform other administrative and project-related duties as assigned by the Project Manager.

About you

Minimum Diploma or Degree in Business Administration, Management, Project Management, or a related field.

Good command of English and Bahasa Malaysia, both written and verbal.

Strong administrative, organisational, and coordination skills.

Proactive, responsible, and able to work independently.

Excellent attention to detail with strong document management skills.

Able to manage multiple tasks and meet deadlines in a fast-paced working environment.

Comfortable working under pressure and handling time-sensitive tasks.

Proficient in Microsoft Office applications, particularly Microsoft Excel and Word.