Admin Executive

Private Advertiser; West Coast Division; On-site; MYR 36,000 - 50,000; Full time

Job summary

Integrafit Sdn Bhd is seeking an experienced Admin Executive to join our Kota Kinabalu office in Sabah. This full-time role provides essential support to management and keeps day-to-day operations running smoothly, enabling the team to focus on core responsibilities.

You will handle scheduling, travel arrangements, records management, vendor liaison, and basic HR and invoicing tasks. A proactive, detail-oriented approach and strong English/Malay communication are key to success.

Qualifications

• Proven experience in an administrative or secretarial role.
• Strong organizational and time management skills.
• Excellent English and Malay communication.
• Proficient in Microsoft Office and office software.
• Discretion and confidentiality in handling information.

Responsibilities

• Manage general admin tasks: scheduling meetings, travel, and facilities.
• Provide comprehensive support to management and senior staff.
• Maintain accurate records, files and documentation.
• Handle correspondence and emails.
• Coordinate office events, meetings and conferences.
• Process admin requests and ensure timely completion.
• Support HR functions including staff orientation and records.
• Maintain office supplies and inventory.
• Liaise with external vendors and service providers.
• Assist with invoicing and expense tracking.
• Ensure compliance with company policies and procedures.
• Perform other administrative duties as required.

Skills

Administrative experience

Organisational skills

English & Malay bilingual

Microsoft Office

Attention to detail

Professional demeanour

Independent worker

Discretion

Problem-solving

Adaptability

Tools

Microsoft Office

Job description

About the role

We are seeking an experienced Admin Executive to join Integrafit Sdn Bhd in Kota Kinabalu, Sabah. This is a full-time position that plays a crucial role in supporting the smooth operation of our office. As an Admin Executive, you will be at the heart of our administrative function, providing essential support to management and ensuring that all office operations run efficiently. This role is fundamental to maintaining organisational productivity and helping our team focus on their core responsibilities.

What you'll be doing

• Managing general administrative tasks including scheduling meetings, arranging travel, and coordinating office facilities
• Providing comprehensive support to management and senior staff members
• Maintaining accurate records, files and documentation systems
• Handling correspondence and managing email communications
• Coordinating office events, meetings and conferences
• Processing administrative requests and ensuring timely completion
• Supporting human resources functions including staff orientation and record-keeping
• Maintaining supplies and managing office inventory
• Liaising with external vendors and service providers
• Assisting with financial administration tasks such as invoicing and expense tracking
• Ensuring compliance with company policies and procedures
• Performing other administrative duties as required

What we're looking for

• Proven experience working in an administrative or secretarial role, ideally within a busy office environment
• Strong organisational and time management skills with the ability to prioritise multiple tasks
• Excellent written and verbal communication skills in English and Malay
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software
• Attention to detail and accuracy in all administrative work
• Professional demeanour with strong interpersonal skills
• Ability to work independently whilst maintaining a collaborative team approach
• Discretion and confidentiality when handling sensitive information
• A proactive approach to problem-solving and process improvement
• Flexibility and adaptability to changing priorities and office needs

What we offer

Integrafit Sdn Bhd is committed to providing a supportive and professional working environment where our employees can thrive. We offer competitive remuneration commensurate with experience and qualifications. As part of our team, you will benefit from a collaborative workplace culture where your contributions are valued and recognised. We are dedicated to supporting the professional development and wellbeing of our staff members, and we encourage a healthy work-life balance. We welcome conversations about flexible working arrangements where appropriate and any support you may require to excel in this role.

About us

Integrafit Sdn Bhd is a dynamic and forward-thinking organisation committed to delivering excellence in our industry. We pride ourselves on fostering a positive workplace culture where teamwork, integrity and continuous improvement are at the core of everything we do. Our team is dedicated to providing quality services and support to our clients and colleagues. We believe in investing in our people and creating an environment where individuals can grow professionally and contribute meaningfully to our collective success.