Dynamic Administrative Coordinator

Private Advertiser; West Coast Division; On-site; MYR 36,000 - 50,000; Full time

Job summary

Integrafit Sdn Bhd is seeking an experienced Admin Executive to join our Kota Kinabalu office in Sabah. This full-time role provides essential support to management and keeps day-to-day operations running smoothly, enabling the team to focus on core responsibilities.

You will handle scheduling, travel arrangements, records management, vendor liaison, and basic HR and invoicing tasks. A proactive, detail-oriented approach and strong English/Malay communication are key to success.

Qualifications

• Proven experience in an administrative or secretarial role.
• Strong organizational and time management skills.
• Excellent English and Malay communication.
• Proficient in Microsoft Office and office software.
• Discretion and confidentiality in handling information.

Responsibilities

• Manage general admin tasks: scheduling meetings, travel, and facilities.
• Provide comprehensive support to management and senior staff.
• Maintain accurate records, files and documentation.
• Handle correspondence and emails.
• Coordinate office events, meetings and conferences.
• Process admin requests and ensure timely completion.
• Support HR functions including staff orientation and records.
• Maintain office supplies and inventory.
• Liaise with external vendors and service providers.
• Assist with invoicing and expense tracking.
• Ensure compliance with company policies and procedures.
• Perform other administrative duties as required.

Skills

Administrative experience

Organisational skills

English & Malay bilingual

Microsoft Office

Attention to detail

Professional demeanour

Independent worker

Discretion

Problem-solving

Adaptability

Tools

Microsoft Office

Job description

Integrafit Sdn Bhd is seeking an experienced Admin Executive to join our Kota Kinabalu office in Sabah. This full-time role provides essential support to management and keeps day-to-day operations running smoothly, enabling the team to focus on core responsibilities.

You will handle scheduling, travel arrangements, records management, vendor liaison, and basic HR and invoicing tasks. A proactive, detail-oriented approach and strong English/Malay communication are key to success.