Admin Executive

Yi Jia International Sdn Bhd; Subang Jaya; On-site; MYR 36,000 - 54,000; Full time

Job summary

Yi Jia International Sdn Bhd is seeking an Administrative Assistant to manage daily administrative and office operations in Subang Jaya, Malaysia. You will maintain filing systems, coordinate procurement, liaise with vendors, and process invoices, supporting HR administration.

The role requires a Diploma or Bachelor's degree in related fields, 1–3 years of admin experience preferred, and proficiency in Microsoft Office.

Qualifications

• Diploma or Bachelor's Degree in Business Administration, Management, Human Resources, or related fields.
• Minimum 1-3 years of administrative experience is preferred.
• Fresh graduates are encouraged to apply.
• Proficient in Microsoft Office Applications (Excel, Word, PowerPoint, Outlook).
• Strong organizational and time management skills.
• Good communication and interpersonal skills.
• Able to work independently and as part of a team.
• Strong attention to detail and accuracy.
• Able to prioritize and handle multiple tasks simultaneously.
• Good command of English and Mandarin (both written and spoken).

Responsibilities

• Manage daily administrative and office operations.
• Maintain proper filing systems and company records.
• Monitor office supplies and coordinate procurement activities.
• Liaise with vendors, suppliers, and service providers.
• Process invoices, claims, and administrative documentation.
• Support HR administration, including attendance, leave records.
• Assist departments with administrative and coordination matters.
• Ensure compliance with company policies and procedures.
• Perform any ad-hoc duties assigned by management.

Skills

Communication skills

Time management

Teamwork

Attention to detail

Education

Diploma or Bachelor's Degree in Business Administration, Management, Human Resources, or related fields

Tools

Microsoft Office

Job description

Manage daily administrative and office operations.负责日常行政及办公室管理工作。

Maintain proper filing systems and company records.建立及维护公司文件和档案管理系统。

Monitor office supplies and coordinate procurement activities.管理办公室用品库存及采购工作。

Liaise with vendors, suppliers, and service providers.与供应商、服务商及相关机构保持联系与协调。

Process invoices, claims, and administrative documentation.处理发票、报销及相关行政文件。

Support HR administration, including attendance, leave records协助人力资源行政事务，包括出勤记录、假期管理

Assist departments with administrative and coordination matters.为各部门提供行政支援及协调服务。

Ensure compliance with company policies and procedures.确保公司政策及程序得到有效执行。

Perform any ad-hoc duties assigned by management.完成管理层安排的其他临时任务。

Job Requirements / 任职资格

Diploma or Bachelor's Degree in Business Administration, Management, Human Resources, or related fields.持有商业管理、行政管理、人力资源或相关专业文凭/学士学位。

Minimum 1-3 years of administrative experience is preferred.至少1至3年行政相关工作经验者优先考虑

Fresh graduates are encouraged to apply.欢迎应届毕业生申请。

Proficient in Microsoft Office Applications (Excel, Word, PowerPoint, Outlook). 熟练操作 Microsoft Office

Strong organizational and time management skills.具备良好的组织与时间管理能力。

Good communication and interpersonal skills.良好的沟通及人际交往技巧。

Able to work independently and as part of a team.能独立工作，同时具备团队合作精神

Strong attention to detail and accuracy.工作细心，具备高度责任感。

Able to prioritize and handle multiple tasks simultaneously.能够同时处理多项工作并有效安排优先次序。

Good command of English and Mandarin (both written and spoken).具备良好的中英文书写及口语沟通能力。

Working Hours：