Administration Executive / Secretary (行政)

Private Advertiser; Kuala Lumpur; Presencial; MYR 38.000 - 60.000; Jornada completa

Descripción de la vacante

Private Advertiser is seeking an Admin Executive to support daily administrative tasks, licensing management, payment coordination, CEO secretarial duties, and event organization in a fast-paced environment. The role requires a Bachelor’s degree and at least 2 years in related admin fields, with strong Mandarin and English proficiency and excellent multitasking abilities.

You will handle documentation, coordinate cross-department activities, and ensure timely processing of payments and records

Formación

• Bachelor's degree in Business Administration or related field.
• At least 2 years in administration, office management or secretarial roles.
• Proficient in Mandarin and English, written and spoken.
• Strong organization and multitasking abilities.
• Independent, proactive and detail-oriented.

Responsabilidades

• Handle daily administrative tasks and office coordination.
• Manage company licensing, permits, and renewal schedules.
• Provide CEO secretarial support including calendar and meetings.
• Coordinate payments and track status with departments.
• Plan and organise company events and vendor logistics.
• Coordinate internal and external communications.
• Maintain confidential records and documentation.

Conocimientos

Bilingual Mandarin-English

Organizational skills

Attention to detail

multitasking

Educación

Bachelor's degree in Business Administration

Descripción del empleo

We are looking for a proactive, organized, and detail-oriented Admin Executive to support our daily administrative operations, company licensing management, payment coordination, CEO secretarial duties, and company event organization. The ideal candidate should be able to multitask effectively, maintain accurate documentation, and ensure smooth coordination across departments.

Key Responsibilities

Administrative Support: Handle daily administrative tasks, filing, documentation, record keeping, and general office coordination.

Paperwork & Documentation: Prepare, organise, review, and maintain company documents, official records, and administrative paperwork.

Company Licensing Management: Manage company licences, permits, documentation, and renewal schedules, ensuring timely follow-up and proper record keeping.

CEO Secretarial Support: Provide secretarial and administrative support to the CEO, including calendar management, meeting arrangements, correspondence, and document preparation.

Back-Office Payment Coordination: Coordinate payment requests, prepare supporting documents, track payment status, and liaise with relevant departments to ensure timely processing.

Company Event Organisation: Plan and coordinate company events, celebrations, staff engagement activities, and other corporate functions, including logistics, vendor coordination, budgeting, and on-site arrangements.

Internal & External Coordination: Liaise with internal departments, service providers, and external parties to ensure smooth daily operations.

Confidentiality & Record Management: Maintain accurate records and handle confidential company information with professionalism and discretion.

Job Requirements

Bachelor's degree in Business Administration, Management, or a related field.

At least 2 years of relevant working experience in administration, office management, secretarial support, or a similar role.

Proficient in Mandarin and English, both written and spoken.

Strong organizational skills, attention to detail, and the ability to multitask effectively.

Proactive, responsible, and able to work independently with a positive attitude.

Good communication, coordination, and problem-solving skills.

Strong planning and coordination skills, with the ability to manage multiple tasks and deadlines.

Willingness to take initiative and handle different responsibilities in a fast-paced working environment.