Admin Executive

CHERY CORPORATE MALAYSIA SDN. BHD.; Shah Alam; On-site; MYR 33,000 - 56,000; Full time

Job summary

CHERY CORPORATE MALAYSIA SDN. BHD. in Shah Alam seeks an energetic Admin Executive to manage day-to-day office operations, facilities, and expatriate mobility. You will oversee budgeting, compliance, safety, and administrative workflows to keep business running smoothly.

The role requires coordinating accommodation, payments, and transport for expatriates, plus organizing events and staff welfare initiatives in a dynamic environment.

Qualifications

• Bachelor’s Degree in Business Administration or related field.
• 1–3 years of relevant administrative and office operations experience.
• Good written and verbal communication skills to liaise with internal teams and stakeholders.
• Strong organizational, problem-solving, and time-management capabilities.
• Resourceful, adaptable, and detail-oriented in budgeting, facilities, travel arrangements, and general operations.
• Good interpersonal skills with a strong sense of responsibility.

Responsibilities

• Handle general office administrative duties, space setup/relocation, pantry inventory, access card issuance, facility maintenance, and basic operational support.
• Coordinate expatriates accommodation, hostel maintenance, payments, transportation, airport transfers, and visa/work-pass arrangements in Malaysia.
• Formulate, document, and streamline internal operational workflows and administrative procedures.
• Manage departmental administrative budgets monthly and annually, including travel expenses, staff claims, and routine purchases.
• Process vendor payments and track departmental spending.
• Monitor attendance records, maintain administrative documentation, and support SOP development.
• Coordinate workplace safety inspections and safety equipment procurement.
• Maintain records and ensure processes comply with company policies and requirements.
• Organize company events, meetings, and staff welfare initiatives.
• Oversee company vehicle documentation, maintenance records, insurance/road tax renewals, and usage arrangements.
• Perform cross-functional administrative and operational support duties as required.

Skills

Communication

Organizational

Budgeting

Facilities management

Time management

Interpersonal

Education

Bachelor’s Degree in Business Administration

Job description

We are looking for an energetic and versatile Admin Executive to manage day-to-day office operations, facilities management, employee accommodation and mobility, budget monitoring, workplace safety, and administrative compliance to ensure smooth and efficient business operations.

Key responsibilities

• Handle general office administrative duties, office space setup/relocation, pantry inventory, access card issuance, facility maintenance, and basic office operational support
• Coordinate expatriates accommodation, hostel maintenance, payments, transportation, airport transfers, and visa/work-pass arrangements to support expatriates working and living in Malaysia
• Formulate, document, and streamline internal operational workflows and administrative procedures
• Manage departmental administrative budgets on both a monthly and annual basis, including tracking business trip expenses, staff claims, and routine operational purchases
• Process vendor payments and track departmental spending
• Monitor attendance records, maintain administrative documentation, coordinate employee-related arrangements, and support the development and improvement of administrative workflows and SOPs
• Coordinate workplace safety inspections, safety equipment procurement, and safety-related activities
• Maintain relevant records and ensure administrative processes comply with company policies and applicable requirements
• Organize company events, meetings, team-building activities, and staff welfare initiatives
• Oversee company vehicle documentation, maintenance records, insurance/road tax renewals, and usage arrangements
• Perform additional cross-functional administrative and operational support duties as required

Qualifications & Skills

• Bachelor’s Degree in Business Administration or related field.
• Minimum 1 to 3 yearsof relevant administrative and office operations experience.
• Good written and verbal communication skills to effectively liaise with internal teams and stakeholders.
• Strong organizational, problem-solving, and time-management capabilities.
• Resourceful, adaptable, and detail-oriented in handling office budgeting, facilities, travel arrangements, and general operations.
• Good interpersonal skills with a strong sense of responsibility.

Chery Malaysia is the official distributor of Chery vehicles in Malaysia and part of the global Chery Automobile Group, a leading international automotive brand with operations in over 80 countries. Built on strong engineering capabilities, innovation, and quality, we are committed to delivering reliable, advanced mobility solutions and exceptional customer experiences. As we continue our nationwide expansion, we offer a dynamic and rewarding environment for professionals who are driven to grow, contribute, and be part of shaping the future of mobility in Malaysia, supported by strong leadership, continuous learning, and long-term career opportunities.