Global Admin & Facilities Coordinator

CHERY CORPORATE MALAYSIA SDN. BHD.; Shah Alam; On-site; MYR 33,000 - 56,000; Full time

Job summary

CHERY CORPORATE MALAYSIA SDN. BHD. in Shah Alam seeks an energetic Admin Executive to manage day-to-day office operations, facilities, and expatriate mobility. You will oversee budgeting, compliance, safety, and administrative workflows to keep business running smoothly.

The role requires coordinating accommodation, payments, and transport for expatriates, plus organizing events and staff welfare initiatives in a dynamic environment.

Qualifications

• Bachelor’s Degree in Business Administration or related field.
• 1–3 years of relevant administrative and office operations experience.
• Good written and verbal communication skills to liaise with internal teams and stakeholders.
• Strong organizational, problem-solving, and time-management capabilities.
• Resourceful, adaptable, and detail-oriented in budgeting, facilities, travel arrangements, and general operations.
• Good interpersonal skills with a strong sense of responsibility.

Responsibilities

• Handle general office administrative duties, space setup/relocation, pantry inventory, access card issuance, facility maintenance, and basic operational support.
• Coordinate expatriates accommodation, hostel maintenance, payments, transportation, airport transfers, and visa/work-pass arrangements in Malaysia.
• Formulate, document, and streamline internal operational workflows and administrative procedures.
• Manage departmental administrative budgets monthly and annually, including travel expenses, staff claims, and routine purchases.
• Process vendor payments and track departmental spending.
• Monitor attendance records, maintain administrative documentation, and support SOP development.
• Coordinate workplace safety inspections and safety equipment procurement.
• Maintain records and ensure processes comply with company policies and requirements.
• Organize company events, meetings, and staff welfare initiatives.
• Oversee company vehicle documentation, maintenance records, insurance/road tax renewals, and usage arrangements.
• Perform cross-functional administrative and operational support duties as required.

Skills

Communication

Organizational

Budgeting

Facilities management

Time management

Interpersonal

Education

Bachelor’s Degree in Business Administration

Job description

CHERY CORPORATE MALAYSIA SDN. BHD. in Shah Alam seeks an energetic Admin Executive to manage day-to-day office operations, facilities, and expatriate mobility. You will oversee budgeting, compliance, safety, and administrative workflows to keep business running smoothly.

The role requires coordinating accommodation, payments, and transport for expatriates, plus organizing events and staff welfare initiatives in a dynamic environment.