Admin executive

Bamboo cleaning services sdn bhd; Seremban; On-site; MYR 39,000 - 61,000; Full time

Job summary

Bamboo cleaning services sdn bhd in Seremban, Negeri Sembilan, is seeking an experienced Admin Executive to join our team. You will support daily office operations, manage records, prepare letters and invoices, handle calls and emails, and coordinate procurement.

This role provides a backbone for HR, finance, and operations across sites. The ideal candidate has 2–3 years in administrative roles, strong organisation, and proficient English and Bahasa Malaysia, with MS Office skills.

Qualifications

• Proven experience in administrative roles, preferably 2–3 years in a corporate/office environment.
• Strong organisational and time management skills with the ability to prioritise multiple tasks and meet deadlines.
• Excellent written and verbal communication skills in English and Bahasa Malaysia; additional languages are advantageous.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).

Responsibilities

• Manage daily office administrative operations.
• Maintain company records, filing systems and documentation.
• Prepare letters, reports, quotations, invoices and official correspondence.
• Handle incoming calls, emails and general enquiries.
• Monitor office supplies and coordinate procurement.

Skills

Organisational skills

Time management

Written & verbal communication

MS Office

English & Bahasa Malaysia

Tools

Microsoft Office Suite

Job description

Manage daily office administrative operations.

Maintain company records, filing systems and documentation.

Prepare letters, reports, quotations, invoices and official correspondence.

Handle incoming calls, emails and general enquiries.

Monitor office supplies and coordinate procurement.

Human Resources Administration

Assist in recruitment, candidate screening and interview arrangements.

Prepare employment letters and maintain employee records.

Monitor staff attendance, leave applications and overtime.

Assist with monthly payroll preparation and salary documentation.

Coordinate staff onboarding and employment-related matters.

Maintain proper personnel files and HR documentation.

Cleaning Operations Coordination

Coordinate daily manpower deployment and staff scheduling.

Liaise with supervisors and cleaning personnel regarding work arrangements.

Monitor staff attendance and ensure sufficient manpower at assigned sites.

Follow up on operational issues and manpower shortages.

Assist in preparing cleaning schedules and operational reports.

Ensure supervisors submit daily and monthly reports on time.

Customer & Client Relations

Handle customer enquiries through telephone, WhatsApp and email.

Coordinate cleaning appointments and service arrangements.

Prepare quotations and follow up with prospective customers.

Handle customer feedback and coordinate complaint resolution.

Maintain professional relationships with clients and business partners.

Finance & Accounts Support

Assist in preparing invoices, payment vouchers and purchase orders.

Maintain records of company expenses and supplier payments.

Monitor outstanding customer payments and follow up accordingly.

Assist in preparing monthly expense summaries.

Coordinate with the company's accountant on relevant documentation.

Management & Reporting

Provide administrative support directly to management.

Prepare weekly and monthly operational reports.

Monitor administrative deadlines and outstanding tasks.

Coordinate meetings and prepare meeting documentation.

Handle confidential company information responsibly.

Perform other duties assigned by management.

About the role
We are seeking an experienced Admin Executive to join our team in Seremban 2, Negeri Sembilan. This role plays a crucial part in ensuring the smooth and efficient operation of our office, providing essential administrative support to various departments and senior management. As an Admin Executive, you will be the backbone of our administrative operations, managing day-to-day tasks, coordinating office activities, and maintaining organised systems that enable the business to function effectively. This is a key position for someone who thrives in a dynamic, fast-paced environment and takes pride in delivering excellent organisational support.
What we're looking for

Proven experience working as an Administrative Assistant, Admin Executive or similar administrative role, preferably 2-3 years in a corporate or office environment

Strong organisational and time management skills with the ability to prioritise multiple tasks and meet deadlines

Excellent written and verbal communication skills in English and Bahasa Malaysia; additional languages are advantageous

Proficiency in Microsoft Office applications including Word, Excel, PowerPoint and Outlook

Competent computer skills with the ability to quickly learn new software and systems

Strong interpersonal skills with the ability to interact professionally with colleagues at all levels and external contacts

Attention to detail and commitment to maintaining accuracy in all administrative work

Ability to work independently whilst being a collaborative team player

Reliability and discretion when handling confidential information

Problem-solving mindset with a proactive approach to identifying and addressing office needs

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