Admin Executive

QANOVA HOLDINGS SDN BHD; Malacca City; On-site; MYR 28,000 - 45,000; Full time

Job summary

QANOVA HOLDINGS SDN BHD is seeking an Administration Executive to support daily office operations within a hotel environment. You will handle record keeping, document preparation, and general clerical tasks, coordinating with multiple hotel departments to ensure smooth workflow.

The role requires strong communication and organizational skills, independence to multi-task, and proficiency in Microsoft Office.

Qualifications

• Diploma or Bachelor's Degree in Business Administration, Management or related field.
• Minimum 6 months of relevant administrative experience.
• Good communication and organizational skills.
• Proficient in Microsoft Office (Word, Excel and PowerPoint).
• Able to work independently and manage multiple tasks.
• Detail-oriented, responsible and proactive.

Responsibilities

• Handle daily administrative and clerical tasks to ensure smooth office operations
• Maintain and organize company records, documents and filing systems
• Prepare letters, reports, memos and other administrative documents
• Manage office supplies, stationery and inventory records
• Assist in coordinating staff attendance, leave records and other HR-related administrative matters
• Liaise with hotel departments to ensure smooth communication and administrative support
• Handle incoming calls, emails and general enquiries
• Assist in preparing purchase requests, invoices and payment documentation
• Monitor office expenses and maintain proper administrative records
• Support management with ad-hoc administrative duties and assignments

Skills

Communication

Organization

Multitasking

Education

Diploma or Bachelor's Degree in Business Administration/Management or related field

Tools

Microsoft Office

Job description

This role involves handling daily administrative and clerical tasks to ensure smooth office operations, with responsibilities spanning record management, document preparation, office coordination, and support to management across a hotel environment.

Key responsibilities

Handle daily administrative and clerical tasks to ensure smooth office operations

Maintain and organize company records, documents and filing systems

Prepare letters, reports, memos and other administrative documents

Manage office supplies, stationery and inventory records

Assist in coordinating staff attendance, leave records and other HR-related administrative matters

Liaise with hotel departments to ensure smooth communication and administrative support

Handle incoming calls, emails and general enquiries

Assist in preparing purchase requests, invoices and payment documentation

Monitor office expenses and maintain proper administrative records

Support management with ad-hoc administrative duties and assignments

Requirements

Diploma or Bachelor's Degree in Business Administration, Management or a related field

Minimum 6 months of relevant administrative experience

Good communication and organizational skills

Proficient in Microsoft Office (Word, Excel and PowerPoint)

Able to work independently and manage multiple tasks

Detail-oriented, responsible and proactive

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Which of the following statements best describes your right to work in Malaysia? What's your expected monthly basic salary? How many years' experience do you have as an Administration Executive? Which of the following types of qualifications do you have? Which of the following Microsoft Office products are you experienced with?

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