Admin Executive

Avnet; Seberang Perai; On-site; MYR 36,000 - 58,000; Full time

Job summary

Avnet in Malaysia is seeking an administrative support professional to assist various functional areas with department development, implementation, communication and administration tasks.

The role involves document preparation, proofreading, handling mail, scheduling, and coordinating with internal teams and external contacts, with a focus on accuracy and efficiency. Fresh graduates are welcome to apply, and a high school diploma or equivalent is required.

Qualifications

• Typically requires a minimum of two years of related experience.
• Fresh Graduate are welcome apply.
• High School Diploma or equivalent is required.

Responsibilities

• Provides administrative support to the department and other areas as needed.
• Reviews documents and reports for accuracy and completeness.
• May communicate with customers, suppliers and employees to complete work.
• Performs a variety of duties including filing, copying, proofreading and mail handling.
• Maintains department documents for auditing and records, both electronic and paper.
• Schedules appointments and responds to callers as required.

Skills

Administrative support

Document preparation

Education

High School Diploma or equivalent

Job description

Job Summary:

Provides administrative support to various functional areas of the company. Performs staff support activities needed for the development, implementation, communication and administration of the department.

Principal Responsibilities:

• Performs staff support activities needed for the development, implementation, communication and administration of the department.
• Reviews documents and reports for accuracy and completeness.
• May communicate with customers, suppliers and employees as needed to complete work.
• Performs a variety of diversified duties which may include filing, photocopying, document preparation (proofreading, letters, PowerPoint, etc.), faxing, sorting and delivering mail, ordering supplies, and other activities.
• May resolve reconciliation issues.
• Creates, sends, tracks, records and saves department documents for auditing.
• Updates and maintains electronic and or hard copy records as required.
• May answer incoming calls, coordinate messages, scheduling appointments, and responding to callers.
• Operates various office equipment including personal computer, copiers, printers, etc.
• May have specialized assignments in billing, customer service, mail room, human resources, sales, finance, accounting, marketing, fleet management etc.
• Other duties as assigned.

Job Level Specifications:

• Acquired and applies working knowledge of the organization, job, practices and procedures to be proficient in all aspects of job.
• Performs functions semi-routine in nature and recognizes the need for occasional alternative solutions.
• Work is performed independently, with minimal supervision. Able to establish priorities and manage time to complete work.
• Collaboration with other departments or teams may be required to perform role. May frequently respond to requests from others, internally or externally.
• Impact of decisions may affect the department. Errors may result in loss of time, resources and/or customer satisfaction.

Work Experience:

• Typically requires a minimum of two years of related experience.
• Fresh Graduate are welcome apply.

Education and Certification(s):

• High School Diploma or equivalent

Distinguishing Characteristics:

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills.