Admin Executive (HR & Account Support)

Giraffe Coffee Sdn Bhd; Kuala Lumpur; On-site; MYR 33,000 - 50,000; Full time

Benefits offered by this job

Various Leaves Benefit (Birthday, Annu

Medical Claim & Healthcare Benefits

Staff Discount up to 50%

Team Member Referral Program

Free Snacks in the Office Pantry

Convenient access to Public Transport

Job summary

Giraffe Coffee Sdn Bhd in Malaysia is seeking an Administration Executive to support HR, payroll, and office operations. You will assist with attendance, leave records, recruitment logistics, onboarding, and general admin tasks.

The role requires a Diploma or equivalent in Business Admin, HR, or Accounting, with basic MS Office skills. You will handle confidential information with discretion and contribute to a smooth-running office environment.

Qualifications

• Diploma or equivalent qualification in Business Administration, HR, Accounting, or related field.
• Previous experience in HR, administration, or accounts support is an added advantage.
• Good knowledge of Microsoft Office, especially Excel and Word.

Responsibilities

• Assist in checking and maintaining monthly attendance reports and leave records.
• Assist with daily staff recruitment activities, including responding to candidate enquiries and coordinating interviews schedule.
• Assist with staff onboarding arrangements and setup.
• Assist in general office administration, including pantry restocking and office management.
• Assist with monthly payroll preparation and related documentation.
• Accounts Support: Perform simple data entry into the accounting system.
• Print, scan, and organize accounting documents.
• Prepare monthly payment listings for management review.
• Assist with filing and maintaining accounting documents and records.
• Provide general administrative support to the Accounts team when required.

Skills

Communication

Time management

Confidentiality

Teamwork

Education

Diploma or equivalent qualification in Business Administration, HR, Accounting

Tools

Microsoft Office

Job description

Assist in checking and maintaining monthly attendance reports and leave records.

Assist with daily staff recruitment activities, including responding to candidate enquiries and coordinating interviews schedule.

Assist with staff onboarding arrangements and setup.

Assist in general office administration, including pantry restocking and office management.

Assist with monthly payroll preparation and related documentation.

Accounts Support:

Perform simple data entry into the accounting system.

Print, scan, and organize accounting documents.

Prepare monthly payment listings for management review.

Assist with filing and maintaining accounting documents and records.

Provide general administrative support to the Accounts team when required.

Job Requirements

Diploma or equivalent qualification in Business Administration, Human Resources, Accounting, or a related field.

Previous experience in HR, administration, or accounts support is an added advantage.

Basic knowledge of Microsoft Office, especially Excel and Word.

Good organizational and time-management skills.

Able to work independently and handle confidential information responsibly.

Good communication skills and a positive attitude.

Willing to learn and assist with both HR and accounting-related tasks.

Various Leaves Benefit (Birthday, Annual, Medical and more)

Medical Claim & Healthcare Benefits

Staff Discount up to 50%

Team Member Referral Program

Free Snacks in the Office Pantry

Convenient access to Public Transportation

What can I earn as an Administration Executive