Admin Executive

Premier Farnell; Penang; On-site; MYR 33,000 - 47,000; Full time

Job summary

Premier Farnell in Malaysia\u2019s Penang region is seeking an administrative support staff member to assist multiple departments with daily operations, document handling and office tasks. The role requires at least two years of related experience and a high school diploma or equivalent.

Fresh graduates are welcome to apply, with opportunities to gain exposure across finance, HR, sales and operations. Candidates should be detail-oriented, capable of proofreading, PowerPoint work, filing, and

Qualifications

• Minimum of two years of related work experience.
• Fresh graduates are welcome to apply.
• High School Diploma or equivalent required.

Responsibilities

• Provide staff support for development, implementation, communication and administration of the department.
• Review documents and reports for accuracy and completeness.
• May communicate with customers, suppliers and employees to complete work.
• Perform diversified duties including filing, proofreading, letters and PowerPoint preparation, mailing and supplies.
• Create, send, track and save department documents for auditing.
• Update and maintain electronic or hard-copy records.
• Answer incoming calls, coordinate messages and scheduling.
• Operate office equipment such as copiers and printers.
• May handle specialized assignments in various departments as needed.

Education

High School Diploma or equivalent

Tools

PowerPoint

Office equipment

Job description

Provides administrative support to various functional areas of the company. Performs staff support activities needed for the development, implementation, communication and administration of the department.

• Performs staff support activities needed for the development, implementation, communication and administration of the department.
• Reviews documents and reports for accuracy and completeness.
• May communicate with customers, suppliers and employees as needed to complete work.
• Performs a variety of diversified duties which may include filing, photocopying, document preparation (proofreading, letters, PowerPoint, etc.), faxing, sorting and delivering mail, ordering supplies, and other activities.
• May resolve reconciliation issues.
• Creates, sends, tracks, records and saves department documents for auditing.
• Updates and maintains electronic and or hard copy records as required.
• May answer incoming calls, coordinate messages, scheduling appointments, and responding to callers.
• Operates various office equipment including personal computer, copiers, printers, etc.
• May have specialized assignments in billing, customer service, mail room, human resources, sales, finance, accounting, marketing, fleet management etc.
• Other duties as assigned.

Job Level Specifications

• Acquired and applies working knowledge of the organization, job, practices and procedures to be proficient in all aspects of job.
• Performs functions semi-routine in nature and recognizes the need for occasional alternative solutions.
• Work is performed independently, with minimal supervision. Able to establish priorities and manage time to complete work.
• Collaboration with other departments or teams may be required to perform role. May frequently respond to requests from others, internally or externally.
• Impact of decisions may affect the department. Errors may result in loss of time, resources and/or customer satisfaction.

Work Experience

• Typically requires a minimum of two years of related experience.
• Fresh Graduate are welcome apply.

Education and Certification(s)

• High School Diploma or equivalent

Distinguishing Characteristics

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills.