Admin Executive

Talent Recruit; Permatang Pauh; On-site; MYR 45,000 - 67,000; Full time

Job summary

Talent Recruit in Prai, Penang seeks an experienced administrative and management professional to prepare quotations and manage maintenance renewals. You will coordinate with vendors, support technical and sales teams, and track orders and payments for timely submissions.

A Diploma in Business Administration or related field is preferred, with 3+ years in admin/management. Knowledge of pricing, bills of quantity, and ISO documentation is advantageous.

Qualifications

• Diploma in Business Administration or related field preferred.
• More than 3 Years of experience in admin & management position.
• Good knowledge in measurement, pricing and preparation of bill of quantity.
• Good coordination, liaison, negotiation and communication skills.
• Some knowledge in ISO documentation is necessary.

Responsibilities

• Prepare the Quotation based on the enquiry and submission to the requestor.
• To follow up on the Maintenance Renewal Proposal Quotation closely.
• To follow up with vendor/supplier on the parts price and prepare the costing for submission approval.
• To keep record and updates of vendor and supplier list.
• Work with Technical and Sales Team to help plan, develop and execute the finalization of maintenance proposal or tender.
• Act as focal point for any enquiry on the quotation/maintenance renewal commercial matters.
• To follow up on the materials / parts order and payments status.
• Performing other duties as assigned.
• Reporting to the Service Manager.

Skills

Communication

Negotiation

Coordination

Liaison

Pricing knowledge

Education

Diploma in Business Administration

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

We are representing our client, a growing engineering solutions provider in the fire protection and life safety industry. The company works closely with clients across industrial, commercial, and critical infrastructure sectors, delivering reliable and high-quality solutions.

Location : Prai,Penang

Working Hours : Monday to Friday (8.30am to 6pm)

Job Responsibilities:

• Prepare the Quotation based on the enquiry and submission to the requestor.
• To follow up on the Maintenance Renewal Proposal Quotation closely.
• To follow up with vendor/supplier on the parts price and prepare the costing for submission approval.
• To keep record and updates of vendor and supplier list.
• Work with Technical and Sales Team to help plan, develop and execute the finalization of maintenance proposal or tender.
• Act as focal point for any enquiry on the quotation/maintenance renewal commercial matters.
• To follow up on the materials / parts order and payments status.
• Performing other duties as assigned.
• Reporting to the Service Manager.

Job Requirement:

• Diploma in Business Administration or related field preferred.
• More than 3 Years of experience in admin & management position
• Good knowledge in measurement, pricing and preparation of bill of quantity
• Good coordination, liaison, negotiation and communication skills
• Some knowledge in ISO documentation is necessary

Only shortlisted candidates will be notified.