Admin Maintenance Executive

Ha Li Fa; Iskandar Puteri; On-site; MYR 45,000 - 67,000; Full time

Job summary

Jora Malaysia is seeking an Admin Maintenance Executive to manage administrative operations with a focus on purchasing maintenance parts and supporting the technical team. You will coordinate with suppliers, process requisitions, monitor stock, and maintain purchase records for audits.

The role requires a Diploma or Bachelor’s in business administration or related field, 1–2 years in administration or procurement, and strong Excel/Word skills. Manufacturing environment experience is a plus.

Qualifications

• Procurement knowledge for purchasing cycles, price comparisons, vendor evaluation.
• Strong negotiation skills with hardware/technical suppliers.
• Good communication and interpersonal skills for coordinating with teams and vendors.

Responsibilities

• Source and purchase maintenance parts, hardware and tools for machine and facility upkeep.
• Liaise with and negotiate terms with technical vendors and service providers.
• Process internal purchase requests following the procurement SOP and ensure accuracy of DOs/POs.

Skills

Procurement knowledge

Negotiation skills

Communication

Education

Diploma or Bachelore209s degree in business administration/Management

Tools

Microsoft Excel

Microsoft Word

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

We are looking for a proactive and organized Admin Maintenance Executive to join our team! In this role, you will be the key person managing our administrative operations with a focus on purchasing maintenance parts and supporting our technical team. If you are detail-oriented and enjoy coordinating with suppliers, we want to hear from you!

• Maintenance Procurement: Source and purchase technical spare parts, hardware, and specialized tools required for machine and facility maintenance to ensure operational efficiency.
• Supplier Liaison: Build and maintain strong relationships with technical vendors and service providers, including negotiating for the best prices and payment terms.
• Purchase Request Processing: Manage and process internal requisitions for maintenance materials and office supplies, ensuring all purchases align with the company's procurement SOP.
• Vendor Management: Identify and evaluate new suppliers for maintenance-related items to ensure a reliable and cost-effective supply chain.
• Inventory & Stock Monitoring: Track and manage the inventory of maintenance consumables and office supplies to prevent stock-outs and ensure timely replenishment.
• Invoice Verification: Verify delivery orders (DO) and invoices against purchase orders (PO) to ensure accuracy before submitting to the Accounts department for payment.
• Technical Documentation: Maintain a systematic filing system for all purchasing records, quotations, and maintenance-related expenses for audit purposes.
• Coordination Support: Liaise closely with the Production and Maintenance teams to identify the correct specifications for parts and equipment needed.
• Facility Support: Support the management in monitoring general facility needs (excluding air-conditioning) to ensure a safe and organized working environment.
• Ad-hoc Tasks: Perform any ad-hoc duties assigned by the Management as and when deemed necessary.

JOB REQUIREMENT

1. Education

Candidate must possess at least a Diploma or bachelor’s degree in business administration, Management, or a related field.

2. Working Experience

Minimum 1–2 years of working experience in Administration or a role involving Purchasing/Procurement.

Experience in a manufacturing environment is highly advantageous.

3. Knowledge & Skills

• Procurement Knowledge: Basic understanding of purchasing cycles, price comparisons, and vendor evaluation.
• Computer Literacy: Proficient in Microsoft Excel and Word for managing tracking lists and documentation.
• Negotiation Skills: Ability to negotiate effectively with hardware and technical suppliers.

4. Core Competencies

• Detail-Oriented: High level of accuracy in checking technical part numbers, quantities, and pricing.
• Organization: Strong organizational skills to manage multiple purchase requests and follow-ups.
• Communication: Good interpersonal skills to coordinate between the maintenance team and external vendors.

5. Other Requirements

Disciplined, proactive, and able to work independently.

Ability to understand basic technical terms related to maintenance hardware and tools