J - Engineering Administrative Assistant

OTT CREATION MARKETING; Shah Alam; On-site; MYR 28,000 - 47,000; Full time

Job summary

OTT CREATION MARKETING in Malaysia is seeking an Administrative Inventory Clerk to manage stock codes, update SQL records, and support sales and service orders. You will handle RMAs, warranty claims, and assist in daily office operations in a fast-paced environment.

The role requires 1–2 years experience, a Diploma in Business Administration, and strong communication and MS Office skills. Prior exposure to SQL is a plus, with attention to detail and reliability essential.

Qualifications

• Diploma in Business Administration or related field preferred.
• 1–2 years of relevant experience.
• Basic SQL understanding for customer data handling.
• Independent, meticulous, and professional in a fast-paced environment.
• Proficient with Microsoft Office for documentation and data management.

Responsibilities

• Handle arrival of new goods and assign/update stock item codes.
• Monitor and update status of gas detector rental units and testing/loan records.
• Manage daily inventory and update in the SQL system.
• Prepare and record goods or spare parts for sales and service orders.
• Process RMAs and manage warranty claims with suppliers.
• Provide information to service personnel for parts/units checks.
• Monitor cleaning work and ensure compliance with standards.
• Sort and distribute letters and correspondence; assist with filing.

Skills

Communication skills

Attention to detail

Independent / reliable

Education

Diploma in Business Administration

Tools

SQL basics

Microsoft Office

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

• Handle the arrival of new goods and assign/update stock item codes for organized tracking

Monitor and update the status of gas detector rental units and testing/loan records to ensure all equipment is accounted for.

• Manage daily inventory management and accurately updated in the SQL system.
• Prepare and record the goods or spare parts required for sales and service orders.
• Process RMA (Return Merchandise Authorization) for servicing and manage warranty claims with suppliers, keeping the warranty claim list up to date.
• Provide information to authorized service person when they request to check any part/ unit. Monitor cleaning work (M Floor).
• Sort and distribute incoming and outgoing letters and correspondence.
• Assist on filing for all related documents.

Qualifications

• Minimum Diploma in Business Administration or a related field preferred.
• Experience 1–2 years of relevant working experience preferred. Skills & Competencies
• Excellent verbal and written communication skills. Experience in basic understanding SQL for ensuring customers data.
• Independent, meticulous, and able to maintain high professionalism in a fast-paced environment.
• Proficient in using Microsoft Office applications for documentation and data management.

To facilitate the process, please ensure the following details are included in JD :

Current Address / Location

Reason for Leaving

Notice Period

WhatsApp: [phone]

Kindly note that only shortlisted candidates will be notified.

• Opportunities for promotion

Application Question(s):

• current location, current salary, reason of leaving, expected salary, notice period, possess own vehicle (Y/N)

Experience:

• Administrative: 2 years (Preferred)
• engineering background: 1 year (Preferred)