Sales Admin Executive

K-One Group; Selangor; On-site; MYR 33,000 - 56,000; Full time

Job summary

Jora Malaysia is seeking a diligent Sales Admin professional to prepare quotations, invoices, and orders, and to coordinate deliveries with internal and external teams. The role involves following up on payments, ensuring timely acknowledgment of goods received, and managing warranty claims.

The ideal candidate holds a Diploma in a related discipline, has at least 3 years of experience, and can multitask while communicating effectively in English and Bahasa Malaysia.

Qualifications

• Diploma in any related discipline.
• 3 years of relevant working experience.
• Able to multitask and work independently.
• Good communicator and team player.
• Proficient in written and spoken English and Bahasa Malaysia.
• Experience with E-perolehan and government official website & system will be an added advantage.

Responsibilities

• Prepare sales quotations, invoices and original receipts to customers.
• Prepare and issue sales orders, delivery orders and ensure dispatch according to schedule.
• Arrange delivery with internal and external delivery teams.
• Follow up with customers on payment and maintain payment records.
• Follow up with recipients for acknowledgment of goods received.
• Submit warranty claims and handle exchanges for rejected goods.
• Provide feedback to HOD regarding delivery issues and product condition.
• Handle tender-related administrative duties (e-Perolehan) and ensure filing and retrieval systems are organized.
• Ad-hoc tasks as assigned by supervisor.

Skills

Multitasking

Communication

Teamwork

Bilingual English & Bahasa Malaysia

Education

Diploma in related discipline

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

To prepare sales quotation, invoice and original receipts to customer within stipulated timeframe and customer requirement.

To prepare and issue sales order, delivery order (DO) and ensure orders are dispatched accordingly to delivery schedule.

To arrange delivery of goods with internal and external delivery team. Ensure orders are dispatched accordingly to delivery schedule.

To follow up with customer on payment and maintain payment records.

To follow up with recipient for acknowledgment of goods received.

To submit warranty claims and exchange for rejected goods.

To provide feedback to HOD for any issues arises regarding ongoing delivery and follow up delivered goods condition with customer.

Responsible for the tender related administrative duty ie. e-Perolehan portal.

To ensure efficient and systematic filing and retrieval system.

Ad-hoc task assigned time to time by immediate superior.

Requirement

Diploma in any related discipline.

3 years of relevant working experience.

Able to multitask and work independently.

Good communicator and team player.

Proficient in written and spoken English and Bahasa Malaysia.

Experience with E-perolehan and government official website & system will be an added advantage.