ADMIN EXECUTIVE

Jobinmalaysia; Puchong; On-site; MYR 36,000 - 60,000; Full time

Job summary

Jobinmalaysia is seeking an experienced administrative assistant to support daily operations in our busy office in Malaysia. The role requires strong organisational skills and attention to detail, with responsibilities spanning calendar management, correspondence handling, and records maintenance.

You will prepare delivery orders and invoices when needed, assist with payroll records, and help coordinate projects and events.

Qualifications

• Min. 2 years of administrative or office support experience.
• Excellent organisational and time management skills.
• Strong communication and interpersonal skills.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• High attention to detail and accuracy.
• Team player with a positive attitude; able to work independently.
• Experience in DO, INV preparation and bank reconciliation is an advantage.

Responsibilities

• Managing calendars, scheduling meetings, preparing agendas and minutes.
• Handling incoming correspondence, emails, and phone calls.
• Maintaining and updating records, databases, and filing systems.
• Coordinating office supplies and equipment.
• Supporting special projects and events.
• Ensuring a professional and well-organised office environment.

Skills

Administrative support

Organisational skills

Communication skills

MS Office

Detail oriented

Team player

Independent working

DO/INV preparation

Bank reconciliation

Job description

• At least 2 years of experience in administrative or office support
• Excellent organisational and time management skills
• Strong communication and interpersonal skills
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• High attention to detail and accuracy
• Team player, positive attitude, able to work independently
• Experience in DO, INV preparation, and bank reconciliation is an advantage

• Managing calendars, scheduling meetings, preparing agendas and minutes
• Handling incoming correspondence, emails, and phone calls
• Maintaining and updating records, databases, and filing systems
• Coordinating office supplies and equipment
• Supporting special projects and events
• Ensuring a professional and well-organised office environment

• Prepare Delivery Orders (DO) and Invoices (INV) accurately and timely
• Perform bank reconciliation and update financial records
• Maintain and update employee payroll records, including salary adjustments, allowances, deductions, and claims