Admin Executive

Private Advertiser; Malacca City; On-site; MYR 38,000 - 60,000; Full time

Job summary

Private Advertiser is seeking an experienced administrator to handle day-to-day administrative and compliance tasks within Malaysia. You will manage foreign worker records, renewals, and related documentation, while coordinating with government agencies to ensure regulatory compliance.

The role also involves maintaining licences, insurance policies, and systematic filing, as well as monitoring payments and liaising with external parties to ensure smooth company operations.

Qualifications

• Administrative skills and organisational abilities.
• Attention to regulatory compliance and recordkeeping.
• Experience with government agencies and document filing.

Responsibilities

• Manage and maintain updated records of all foreign workers.
• Monitor renewal of foreign worker levies, work permits, passports and related docs.
• Coordinate FOMEMA medical examinations and monitor medical status.
• Handle CIDB registration and Green Card renewal and related requirements.
• Liaise with Immigration Department, JTK, CIDB, FOMEMA and other authorities.
• Maintain records of business licences, registrations, certificates and permits.
• Monitor insurance expiry dates and arrange renewals.
• Track recurring administrative and statutory payments for the company.
• Maintain filing of company documents in hard-copy and electronic systems.
• Handle correspondence with government departments, insurers and external parties.

Job description

Responsible for the day-to-day administrative and compliance functions of the Company, including administration, answering to phone calls, foreign worker matters, statutory registrations and renewals, company licences, insurance policies, payment monitoring, filing and maintenance of company records.

Key responsibilities

• Manage and maintain updated records of all foreign workers
• Monitor and arrange renewal of foreign worker levies, PLKS/work permits, passports and related documentation
• Coordinate FOMEMA medical examinations and monitor medical status
• Manage CIDB registration / Green Card renewal and related competency requirements
• Liaise with Immigration Department, JTK, CIDB, FOMEMA and other relevant authorities
• Maintain a complete record of all company business licences, registrations, certificates and permits
• Monitor insurance expiry dates and arrange renewal well in advance
• Monitor the Company's recurring administrative and statutory payments
• Maintain proper and systematic filing of Company documents in both hard-copy and electronic filing systems
• Handle correspondence with government departments, insurance companies, and other external parties