Admin Executive / Assistant

SARAWAK OIL PALMS BERHAD; Miri; On-site; MYR 29,000 - 42,000; Full time

Job summary

SARAWAK OIL PALMS BERHAD is seeking an organized Administrative Assistant to support the Board of Directors and handle confidential communications in our Miri office. The role covers minutes, agendas, and follow-up actions, plus filing and ESOS data coordination.

You will draft internal and external correspondence, manage phone and email, and assist with monthly departmental reporting, ensuring accuracy and timely delivery. Strong English and independent work style are essential.

Qualifications

• Degree in Business Administration / Records Management / Office Management / MIS / Secretarial Studies or related field.
• Minimum 1 year of experience in administrative support or a similar role.
• Proficient in Microsoft Office Suites, and virtual meeting platforms such as Zoom.
• Strong proficiency in English (written and verbal) for professional correspondence, minute-taking and preparing documents.
• Strong organizational and time management skills, with exceptional attention to details.
• Capable of managing multiple responsibilities efficiently, work independently, and demonstrate a high degree of initiative.
• High integrity, professionalism, and discretion in handling sensitive information.

Responsibilities

• Support Board of Directors (BOD) meetings, AGM, and EGM meetings, including preparation, compilation, and post-meeting follow-up.
• Capture key discussion points and decisions during meetings and distribute meeting minutes with clear action items.
• Track decisions and action items, follow up on pending tasks, and ensure timely execution by relevant parties.
• Draft formal internal and external communications; manage phone, email, and mail correspondence, and maintain organized corporate filing systems.
• Coordinate on monthly ESOS management, ensuring accurate data collection and submission.
• Monitor submission and prepare summary on monthly departmental reports.
• Handle ad-hoc tasks, including clerical duties and any other jobs as assigned by the superior.

Skills

English proficiency

Time management

Attention to detail

Independent work

Discretion

Integrity

Education

Bachelor's degree in Business Administration / Records Management / Office Management / MIS / Secretarial Studies

Tools

Microsoft Office

Zoom

Job description

• Possess a Degree in Business Administration / Records Management / Office Management / Management Information Systems / Secretarial Studies, or related field


• Minimum 1 year of experience in administrative support or a similar role


• Proficient in Microsoft Office Suites, and virtual meeting platforms such as Zoom


• Strong proficiency in English (written and verbal) for professional correspondence, minute-taking and preparing documents.


• Strong organizational and time management skills, with exceptional attention to details


• Capable of managing multiple responsibilities efficiently, work independently, and demonstrate a high degree of initiative


• High integrity, professionalism, and discretion in handling sensitive information

Responsibilities:

• Support Board of Directors (BOD) meetings, AGM, and EGM meetings, including preparation, compilation, and post-meeting follow-up.


• Capture key discussion points and decisions during meetings and distribute meeting minutes with clear action items.


• Track decisions and action items, follow up on pending tasks, and ensure timely execution by relevant parties.


• Draft formal internal and external communications; manage phone, email, and mail correspondence, and maintain organized corporate filing systems.


• Coordinate on monthly ESOS management, ensuring accurate data collection and submission.


• Monitor submission and prepare summary on monthly departmental reports.


• Handle ad-hoc tasks, including clerical duties and any other jobs as assigned by the superior.